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Administrative Assistant - job 4 of 8

The City of Fort Worth seeks an Administrative Assistant to support the Development Services Department, focusing on promoting a livable city through administrative excellence.

Skills

  • Proficiency in Microsoft Office
  • Knowledge of PeopleSoft HCM
  • Strong organizational skills
  • Effective communication abilities

Responsibilities

  • Providing administrative support to the Administrative Services Coordinator
  • Coordinating hiring requests and managing onboarding processes
  • Acting as primary timekeeper for the department
  • Developing process guides and Standard Operating Procedures
  • Responding to requests regarding Personnel Rules and Regulations
  • Conducting research and reporting on various topics

Education

  • Associate’s degree in Business Management or related field

Benefits

  • 11 Paid Holidays
  • Medical, Dental, Vision insurance
  • Paid Time Off
  • Pension Plan
  • Professional Development Opportunities
To read the complete job description, please click on the ‘Apply’ button

Average salary estimate

$53585.5 / YEARLY (est.)
min
max
$47632K
$59539K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Administrative Assistant, The City of Fort Worth

Join the City of Fort Worth as an Administrative Assistant in the Development Services Department! This role presents a fantastic opportunity to support a dynamic team dedicated to making Fort Worth the most livable city in Texas. As an Administrative Assistant, you'll provide crucial administrative support primarily for the Administrative Services Coordinator. Your daily tasks will include coordinating hiring requests, managing the onboarding process, and serving as the primary timekeeper for our team of over 200 employees. If you're organized, detail-oriented, and enjoy helping a diverse group of people, this job is perfect for you! You'll develop process guides, respond to queries regarding personnel regulations, and even conduct research on various topics that help drive our department’s mission. With a pay range of $22.90/hr. to $28.62/hr., plus a comprehensive benefits package including medical, dental, vision, paid holidays, and professional development opportunities, the City of Fort Worth is an exceptional place to grow your career. We're seeking candidates with an associate’s degree in Business Management or related fields, along with four years of relevant experience. If you have a bit of experience with PeopleSoft HCM or municipal work, you're a step ahead! Ready to support a cause that helps improve our neighborhoods and community? Apply now and become a part of a team that values customer service, diversity, and continuous improvement!

Frequently Asked Questions (FAQs) for Administrative Assistant Role at The City of Fort Worth
What are the responsibilities of an Administrative Assistant at the City of Fort Worth?

As an Administrative Assistant at the City of Fort Worth, your primary responsibilities include providing comprehensive administrative support to the Administrative Services Coordinator and the Development Services team. This involves coordinating the hiring process, onboarding new staff, acting as the timekeeper for over 200 employees, and developing standard operating procedures for your duties. You'll also handle various clerical tasks, maintain organization charts, and generate reports as requested.

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What qualifications are needed to apply for the Administrative Assistant position at the City of Fort Worth?

To be considered for the Administrative Assistant role with the City of Fort Worth, applicants should possess an associate’s degree in Business Management or a related field and have at least four years of clerical and administrative experience. Preferred qualifications include experience with PeopleSoft HCM, municipal experience, and proficiency in Microsoft Office software. Certifications like aPHR/PHR or SHRM-CP are a plus.

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What benefits are offered to Administrative Assistants at the City of Fort Worth?

The City of Fort Worth provides a comprehensive benefits package for Administrative Assistants, including 11 paid holidays, medical, dental, and vision insurance, pension plans, and opportunities for professional development. With such competitive benefits, the City ensures that employees are well-supported in their personal and professional lives.

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Is previous municipal experience required for the Administrative Assistant role at the City of Fort Worth?

While previous municipal experience is preferred for the Administrative Assistant position at the City of Fort Worth, it is not strictly required. Candidates with relevant administrative experience or those who demonstrate strong organizational and interpersonal skills may still be considered for the role.

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What working conditions can be expected for the Administrative Assistant at the City of Fort Worth?

Administrative Assistants at the City of Fort Worth work in typical office conditions, which generally involve spending most of the time seated with frequent use of office equipment. The role does not involve exposure to extreme temperatures or outdoor conditions, ensuring a comfortable working environment.

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Common Interview Questions for Administrative Assistant
How do you prioritize your tasks as an Administrative Assistant?

To effectively prioritize tasks as an Administrative Assistant, I categorize items based on urgency and importance, often using tools like to-do lists or project management software. I ensure that critical deadlines are met while maintaining flexibility for any urgent requests from my supervisor or colleagues.

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Can you describe your experience with coordinating hiring processes?

Certainly! In my previous roles, I have been responsible for coordinating all aspects of hiring, from posting job openings to screening applicants and guiding them through the onboarding process. I find it fulfilling to facilitate an efficient hiring journey while ensuring all parties comply with necessary procedures.

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What software tools are you proficient in that would assist you in this Administrative Assistant role?

I am proficient in a variety of software tools crucial for the Administrative Assistant role, including Microsoft Office Suite (Word, Excel, Outlook) as well as PeopleSoft HCM for payroll and timekeeping. I believe that leveraging the right technology enhances productivity and streamlines administrative duties.

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How do you handle confidential information in your role?

Handling confidential information is paramount in any administrative role. I always ensure that sensitive data is accessed only by authorized personnel and properly secured. I adhere to privacy policies and guidelines, and I'm careful to communicate confidential information in a discreet manner.

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What steps do you take to develop process guides and SOPs?

To develop process guides and Standard Operating Procedures (SOPs), I first gather insights into existing procedures through observation and interviews with team members. Then, I draft clear and concise documents that outline each step, ensuring they are easy to understand. I also seek feedback on the drafts to strengthen their effectiveness before finalizing them.

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Describe a time when you successfully handled a challenging project.

In my previous position, I was tasked with reorganizing our document management system when it was proving inefficient. I took the initiative to analyze the existing processes, proposed a new system, and led the project team in its implementation. The project increased productivity and made document retrieval much easier for our staff.

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How do you keep up with personnel regulations and procedural changes?

I stay informed about personnel regulations and procedural changes by regularly reviewing updates from our human resources department, attending relevant training sessions, and networking with professionals in similar roles. This proactive approach helps me ensure compliance in my daily work.

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What methods do you use to manage your time effectively?

I employ various time management methods, including the Pomodoro Technique, which involves working in focused intervals followed by short breaks. I also prioritize tasks and set daily goals to keep myself on track while remaining adaptable to sudden changes in workload.

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In what ways do you contribute to team collaboration?

I contribute to team collaboration by fostering open communication and promoting a positive work environment among colleagues. I actively listen to others' ideas, share my own insights, and leverage collaborative tools to enhance teamwork, whether in person or virtually.

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Why do you want to work for the City of Fort Worth as an Administrative Assistant?

I'm passionate about contributing to my community, and I admire the City of Fort Worth's commitment to improving residents' quality of life. The opportunity to support the Development Services Department aligns with my values, and I believe my skills in administration can contribute to the city’s mission.

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Fort Worth is the fifth-largest city in the U.S. state of Texas and the 13th-largest city in the United States. It is the county seat of Tarrant County, covering nearly 350 square miles into four other counties: Denton, Parker, Wise, and Johnson.

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DEPARTMENTS
SENIORITY LEVEL REQUIREMENT
TEAM SIZE
SALARY RANGE
$47,632/yr - $59,539/yr
EMPLOYMENT TYPE
Full-time, on-site
DATE POSTED
January 11, 2025

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