Administrative Assistant - job 1 of 5

As an Administrative Assistant at the City of Fort Worth, you'll be responsible for performing various fiscal activities like account analysis and budget monitoring, as well as assisting in contract reconciliations. You'll interact with other departments, create journal entries, and ensure the accuracy of financial reports. Your role is crucial in supporting the capital project team and providing timely processing of invoices.

The Fort Worth Transportation Public Works Department requires candidates for the Administrative Assistant position to have at least an Associate’s degree in Business Management, Public Administration, or a related field, along with four years of clerical and administrative experience. Preferred qualifications include construction accounting experience, comprehensive Excel skills, and familiarity with ERP eProcurement.

Working as an Administrative Assistant for the City of Fort Worth comes with several benefits, including 11 paid holidays, medical, dental, and vision coverage, paid time off, a pension plan, and professional development opportunities. These benefits help to ensure that employees are well taken care of while working in a supportive environment.

Absolutely! The City of Fort Worth promotes continuous improvement and professional development. As an Administrative Assistant, you will have opportunities to advance your career through various training programs and by taking on more complex responsibilities over time.

The work environment for an Administrative Assistant at the Fort Worth Transportation Public Works Department is inclusive and dynamic. You’ll work primarily in an office setting with a focus on collaboration, provide support to diverse teams, and engage in a variety of tasks that keep the operation running smoothly.

In your response, describe your previous roles related to financial management, emphasizing your experience with budget monitoring, account analysis, and any specific projects. Highlight situations where your diligence contributed to successful financial reporting or improved processes.

Discuss your method for prioritizing tasks, possibly mentioning tools you use, or how you assess urgency versus importance. Share specific examples of how you've successfully managed competing deadlines to stay on top of work requirements.

List the accounting software and ERP systems you have used, detailing your level of expertise. If you've worked with specific tools relevant to the City of Fort Worth's needs, be sure to mention those to show your alignment with their requirements.

Explain your approach to resolving discrepancies in financial data, emphasizing your attention to detail, analytical skills, and ability to communicate effectively with team members to resolve issues. Share a specific example if possible.

Discuss techniques you employ to stay organized, such as to-do lists or digital task management tools. Highlight how you manage distractions and ensure that each task, no matter how small, gets the attention it requires.

Share a specific example where you identified a process that could be enhanced. Talk about the steps you took to implement a change and the positive results that came from it, demonstrating your initiative and problem-solving abilities.

Explain your philosophy on customer service and provide examples of how you go above and beyond to meet clients' or colleagues' needs. Highlight instances where you received feedback or recognition for your service.

Discuss your passion for organization and efficiency, as well as how contributing to your team's success fuels your motivation. Share any personal goals you set and how they align with the position's requirements.

Provide examples of how you've successfully navigated workplace changes or new challenges. Discuss your flexibility and willingness to learn and adapt as new procedures or technologies are introduced.

Articulate your enthusiasm for public service and the opportunity to support Fort Worth's growth and community initiatives. Mention the alignment of your skills with the job requirements and your eagerness to contribute positively to the city.