HR Compliance Audit Coordinator

As the HR Compliance Audit Coordinator at Ultimate Care, your primary responsibilities include conducting regular audits of caregiver files to ensure that all documentation is up-to-date and compliant with regulatory standards like DOH and HIPAA. You will track credentials, manage digital filing systems, respond to internal document requests, and prepare for both internal and external audits.

To apply for the HR Compliance Audit Coordinator role at Ultimate Care, you should have a high school diploma, with an Associate or Bachelor's degree in HR or a related field preferred. Additionally, 2 to 4 years of experience in HR compliance, auditing, or records management—especially in healthcare—is ideal. Familiarity with relevant HR systems is a significant advantage.

Ultimate Care ensures compliance in its HR practices through thorough audits, detailed tracking of caregiver credentials, and maintaining organized digital filing systems. The HR Compliance Audit Coordinator plays a crucial role in preparing documentation for audits and supporting ongoing HR initiatives.

Key skills for the HR Compliance Audit Coordinator role at Ultimate Care include exceptional attention to detail, strong organizational abilities, proficiency with HR systems like HHA Exchange and SharePoint, and effective communication skills. Being tech-savvy is crucial, as you’ll handle sensitive employee data and work independently in a fast-paced environment.

Working as an HR Compliance Audit Coordinator at Ultimate Care offers numerous benefits, including competitive pay between $24.03 and $28.84 per hour, comprehensive health, vision, and dental benefits, a 401k retirement plan with employer match, generous paid time off, and a supportive work culture that promotes personal and professional growth.

When asked about your experience with HR compliance and auditing, provide specific examples of past roles where you've conducted audits or monitored compliance. Highlight any specific regulatory standards you've worked with, such as HIPAA or DOH, and the outcomes of your efforts.

In answering this question, share your strategies for prioritizing tasks, such as using project management tools or creating timelines. Explain how you assess the urgency and importance of each task, and provide examples of how you've successfully managed multiple priorities in past roles.

When discussing challenges, it's important to show your understanding of the complexities involved in HR compliance. Talk about common challenges such as staying updated with regulatory changes and balancing compliance with operational efficiency, and how you’ve overcome these in previous positions.

When addressing your experience with digital filing and document management, describe specific systems you've used, like PaperFlow or SharePoint. Discuss how you managed, organized, and retrieved files, and emphasize any improvements or efficiencies you contributed to in past roles.

A great way to answer this would be to outline the steps you'd take upon discovering a compliance issue, such as documenting the issue, notifying your supervisor, and working with the team to implement corrective actions while also monitoring for similar issues in the future.

When answering this question, be honest about the tools or software you’re proficient with, such as HHA Exchange or Health Commerce System. If you have experience in another system, explain how that knowledge could translate to the tools used at Ultimate Care.

Address this by discussing your process for double-checking entries, implementing a systematic approach for reviewing documents, and your experience with audit trails. Also, mention any technologies you’ve used that help minimize errors.

Share your aspirations in HR compliance, whether it’s aiming to enhance your auditing skills, pursue leadership roles, or specialize in certain areas of HR compliance. Relate your goals to how they align with Ultimate Care's mission and values.

When addressing this, describe a scenario where you had to defend compliance standards to an internal team. Explain the communication strategies you used to convey the importance of compliance and how you worked to resolve any resistance.

Share your passion for HR compliance and how contributing to the organization’s integrity and quality of care motivates you. Relate personal values, like the commitment to ethical standards and supporting staff, to your interest in the role of HR Compliance Audit Coordinator at Ultimate Care.