Job details

Administrative Assistant II

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Overview

We're proud to share that St. Joseph Medical Center was recognized among the Best Hospitals in Washington State by U.S. News & World Report.

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities.

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region’s most prestigious experts and innovative treatments and technologies.

While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more!

Responsibilities

Role:

This is the senior-level of the Administrative Assistant job family, accountable for providing highly responsible administrative and secretarial services to relieve an FHS Leader/Director of day-to-day administrative detail so that he/she can concentrate on the significant aspects of his/her own position. Work involves applying knowledge of the Leader/Director’s work objectives and viewpoints and representing the Leader/Director in actions taken within delegated scope of authority.

While the nature of the work is essentially the same as performed by an Administrative Assistant I, the FHS Leader/Director supported is a Vice-President or a Regional Director with service line responsibility. Incumbents are exposed to sensitive information involving not just a particular functional discipline, but the entire organization. Assignments vary considerably as to volume of work, specific duties performed and overall scope of responsibility, depending on the delegation style of the Leader. Although responsible for providing substantive assistance to a key manager, this position does not have independent executive authority.

An incumbent uses considerable knowledge of company organization, policies and practices to facilitate the exercise of independent judgment in making routine administrative decisions and in the approach to take to handle non-routine situations. Incumbents are proficient in all aspects of the work, and may function in a “lead” role with regard to ongoing work or special project- or team-oriented assignments. PC usage is frequent, and an incumbent must possess considerable knowledge and experience in the application/operation of software programs that go beyond menu-driven word processing. Work may involve the development of moderately complex PC databases, spreadsheets, presentation or graphic materials.

This job exists in multiple departments, and while there may be minor differences in job content, they are not significant for classification purposes. Overall, the nature of the work and job requirements are consistent between departments.

Qualifications

Education/Work Experience Requirements

Three years of related office or secretarial work experience.

Licensure/Certification

None.

Average salary estimate

$55000 / YEARLY (est.)

min

max

$45000K

$65000K

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What You Should Know About Administrative Assistant II, UNAVAILABLE

At St. Joseph Medical Center in University Place, we're excited to offer a fantastic opportunity for an Administrative Assistant II. If you're passionate about healthcare and thrive in a dynamic environment, this role may be just what you're looking for! In this senior-level position, you'll be providing essential administrative and secretarial support to one of our FHS Leaders or Directors. Your primary responsibility will be to allow them to focus on their critical duties by managing the day-to-day administrative functions with precision and professionalism. You'll need to be adept at exercising independent judgment, as you'll often be dealing with sensitive information and will represent the Leader/Director within their delegated authority. We're looking for someone with a wealth of experience who can seamlessly handle varied tasks, from developing complex spreadsheets and databases to creating polished presentations. The ideal candidate will have a solid understanding of our organizational policies and be skilled at navigating the PC tools that help keep our operations running smoothly. With a supportive team and an environment that fosters growth, you will play a key role in enhancing our patient-centered approach while enjoying comprehensive benefits, including health care, retirement plans, and more. If you're ready to join us in building a healthier future, we can't wait to hear from you!

Frequently Asked Questions (FAQs) for Administrative Assistant II Role at UNAVAILABLE

What are the primary responsibilities of the Administrative Assistant II at St. Joseph Medical Center?

As an Administrative Assistant II at St. Joseph Medical Center, your main responsibilities will include providing advanced administrative support to an FHS Leader or Director, managing day-to-day administrative tasks, handling sensitive information, and exercising independent judgment. You'll represent the leader in various situations and assist with various projects and office management, ensuring efficient operations across the organization.