Assistant Director of Human Resources

Job Posting Title:

Assistant Director of Human Resources

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Hiring Department:

Lyndon B Johnson School of Public Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Apr 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This role oversees the daily human resources operations at the LBJ School of Public Affairs. The Assistant Director of HR manages the entire employment lifecycle for both academic and non-academic staff, from recruitment to separation. This position acts as the main point of contact for HR-related issues, supports positive employee relations, and implements effective human resources practices.

Responsibilities

• Responsible for the day-to-day human resources function and processes in the LBJ School of Public Affairs, including all staff, students, faculty, and affiliate hires. Supervise HR employees and support ongoing staff development. Assess and continually improve the school's HR operations. Maintain in-depth knowledge of university policies, processes, procedures, and best practices. Ensure compliance with university, state, and federal laws and policies. Recommend and/or implement related school policies and procedures. Represent the school on various human resources committees. Liaise with university offices, including UT HR, the Provost Office, Payroll Services, and other units. Participate in university HR leadership activities and report essential actions and information to the CBO and Dean.
• ​Support strategic workforce planning activities, including reorganizations, as needed. Process personnel actions, including assignments, additional duties, and reclassifications. Conduct job audits and compensation reviews. Coordinate probationary and annual review processes to ensure that appropriate procedures are followed. Oversee merit review and flexible work arrangement processes. Process separations ensure all off-boarding activities are complete.
• Investigate employee relations issues and recommend appropriate resolutions. Work in consultation with UT HR and school leadership to resolve complex issues. Coach and advise on organizational and employee relations issues
• Manage the recruitment of staff, faculty, and student employees. Manage academic HR staff to process Faculty lifecycle actions, including annual reviews, promotions, recruiting, teaching loads, contracts, and ad hoc faculty needs. Serve as a trusted advisor to supervisors to strategize and execute on hiring needs. Train and advise supervisors and hiring committees on good practices, including hiring, compliance requirements, and other relevant topics. Post positions, monitor status, and manage the employment offer process. Support a positive recruiting experience, including regular and effective communication with applicants. Process personnel actions in Workday and serve as backup for PAR processing.
• Maintain complete and accurate personnel records, spreadsheets, lists, and other documentation. Produce reports and analyze data for school leadership on a periodic or ad hoc basis. 
• Work with the leadership and management team to support a positive culture that upholds university values and provides a positive employee experience. Develop, implement, and coordinate employee onboarding programs. Curate learning and development opportunities for managers and employees. Coordinate employee recognition programs, including annual awards. Conduct pulse surveys as appropriate.
• Participate in or coordinate special projects as assigned by the LBJ Chief Business Officer.
• Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in human resources, business administration, or a related field.
• At least six years of experience in human resources or a related field including compliance, employee life-cycle management with process review, and three years of experience as a lead, supervisor, or manager.
• Proven experience with conflict resolution and managing difficult conversations in a professional setting.
• Strong critical thinking skills with the ability to ask insightful, probing questions to fully understand the context behind each action or decision.
• Exceptional attention to detail, including proven ability to create/assess written documentation, ensuring content is complete and clear.
• Proven communication and interpersonal skills, with the ability to provide feedback constructively and foster open, two-way communication. 
• Ability to adapt to varying unit-level processes and procedures to provide consistent guidance across different teams.
• Demonstrated ability to handle sensitive information and maintain confidentiality.
• Detail-oriented with excellent organizational and time management skills.
• Strong understanding of HR best practices, labor laws, and regulations.
• Ability to work independently and manage multiple processes and tasks simultaneously, managing competing priorities in a timely and efficient manner.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than the required experience and education.
• Experience working in a university environment. Knowledge of the full employment lifecycle for faculty, staff, and student employees.
• Prior experience with employee relations. Demonstrated ability to remain tactful, calm, and persuasive in controversial and/or confrontational situations.
• Experience with Workday or the ability to quickly learn new software and systems.
• Thorough knowledge of UT personnel-related policies and procedures.

Salary Range

$80,000+ depending on qualifications

Working Conditions

• May work around standard office conditions
• Repetitive use of a keyboard at a workstation
• Work hours may include occasional evenings, weekends, and some holidays during peak periods to meet deadlines.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.