Executive Assistant

The Executive Assistant at HOPPR is responsible for managing the CEO’s calendar, preparing meeting materials, handling travel arrangements, coordinating communications between teams, and organizing company events. This role is crucial in ensuring that the executive leadership operates effectively and efficiently.

To be considered for the Executive Assistant role at HOPPR, candidates should have at least a Bachelor’s degree and three or more years of experience supporting C-level executives in a start-up or fast-paced environment. Strong organizational and communication skills, as well as proficiency in productivity tools like Google Workspace, are essential.

While prior experience in the med tech, healthcare, or technology industry is preferred for the Executive Assistant role at HOPPR, it is not strictly necessary. What is essential is having a strong adaptability to start-up dynamics and the ability to manage multiple priorities effectively.

The Executive Assistant will act as a liaison between the CEO and key stakeholders, managing relationships with investors, board members, and clients. This role involves facilitating communication and ensuring that all stakeholder interactions are handled professionally and confidentially.

HOPPR offers a competitive salary and benefits package along with a key role in a fast-growing startup environment. Employees enjoy an innovative and collaborative workplace that values diversity and equal opportunity.

It’s important to highlight specific examples of how you've managed calendars, coordinated meetings, and handled communications. Discuss your experience in maintaining confidentiality and making decisions that supported the executive's goals.

Explain your method for assessing urgency and importance, and give an example of a time when you successfully managed competing priorities. It’s key to showcase your time management skills and adaptability.

Discuss your proficiency in tools such as Google Workspace, Microsoft Office, Slack, and Asana. Share how you leverage these tools to streamline operations and enhance communication across teams.

Stress the importance of confidentiality in the Executive Assistant role and share your experience handling sensitive information discreetly. Include instances where you exercised sound judgment to protect sensitive matters.

Provide a specific example of a problem that occurred, the actions you took to address it, and the results of your intervention. This displays your problem-solving abilities and resilience.

Discuss strategies you use to facilitate clear communication, including setting regular check-ins, utilizing collaborative tools, and ensuring that everyone is aligned on key initiatives.

Mention your process for gathering necessary information, preparing materials, and coordinating logistics. Highlight any checklists or systems you use to ensure nothing is overlooked.

Provide a concrete example of a process you improved, whether that was through technology, organization or team dynamics, and the impact it had on the overall workflow.

Share your methods for negotiating priorities and how you communicate with executives when conflicts arise. It’s essential to showcase your diplomacy and assertiveness.

Discuss your motivation for wanting to be part of HOPPR specifically, such as your interest in medical technology and innovative start-ups. This will show your genuine interest and alignment with the company's mission.