US Payroll Manager

IFS is a billion-dollar revenue company with 6000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but also on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

The IFS payroll process is outsourced to a global company, CloudPay, and currently includes 33 payrolls in 23 countries. The successful candidate will be responsible for the management of the 2 Payroll Specialists who administer the semi-monthly payroll for over 800 U.S. employees and the bi-weekly payroll for 300+ Canadian employees. You will work closely with key stakeholders across the business including HRIS, finance, and internal/ external audit.  You will work with HR, finance, and employees to problem-solve issues, address concerns, and ensure accurate and timely processing of payroll. This role must stay abreast of all federal, state, and local legislative changes and trends related to payroll to ensure compliance.

Tasks include but are not limited to:

• Report into the Global Head of Payroll, based in Ireland, working closely with them and the Global Payroll Manager, based in Sri Lanka, whilst being capable of working on their own initiative.
• Experience with Cloudpay payroll systems – understanding the requirements of IFS and ensuring all payroll team members have the correct support
• Strong abilities in Excel, able to use current documentation and creation of new reports as required
• Year-End processing and reporting obligations
• Experience in setting up of payrolling benefits
• Ability to train others in the use of Cloudpay, act as the IFS super user within this field
• Be the first point of escalation for Cloudpay related issues
• Good knowledge of in-country requirements to lead on implementation of new payrolls into the Cloudpay suite
• Maintain good working relationship with peers within IFS and direct reports
• End to end payroll implementations/new entity set ups
• Full understanding of the interdependencies with Finance for GL reporting
• Maintain payroll guidelines (SOP’s)
• Provide data for internal and external payroll audits
• Keep up to date with best practices, trends, and relevant legislation to ensure there is no business exposure.
• Manage and ensure all Payroll Tax Notices, Quarterly Tax Return Review is completed and approved, all New tax code setup in CP and GL mapping is completed correctly adhere all vendors are notified and internal Payroll/Finance members are informed
• Manage and ensure all Unemployment Claims Management Process
• Ability to manage the annual calendars for each payroll and to lead discussions with local IFS teams, Cloudpay and local providers in ensuring achievable dates are proposed and adhered to.
• Maintain the Cloudpay User Management report, addition, removal, and amendment of users as required
• Ensure US and Canada payrolls are processed in a timely and accurate manner
• Provide guidance, coaching, leadership and recommendations on how to improve the current CloudPay Process of your direct reports
• Review complicated computed wages calculations and correct errors to ensure accuracy of earnings
• Ensure all deductions are compliant with all federal & state wage laws
• Check non-exempt personnel timesheets for accuracy and approvals
• Manage the Payroll processing of IFS system, import expense reimbursement
• Oversee the process of quarterly and annual bonuses, garnishments and Deductions Review and download reports from Cloudpay
• Prepare various payroll and management reports each payroll
• Oversee the distribution of W2 forms for all US Employees
• Payroll ad hoc reporting as needed

• Excellent interpersonal skills and the ability to manage multiple tasks simultaneously.
• Strong technology aptitude with excellent MS Office suite skills
• Be agile, collaborative and trustworthy and maintain strong peer group relationships
• Enjoy working in a fast-paced global environment
• Adapt quickly and have a positive response to change
• Have a good understanding of payroll principles - payments, deductions, and employer costs
• Able to ensure data integrity, system efficiency and quality in the payroll process, whilst also understanding the impact for changes not only within payroll system but in finance as well
• Have a track record of continuous improvement and measured success and the ability to improve and drive excellence in a critical function
• Capable of working to deadlines and adapting to changing conditions
• Degree qualified or equivalent experience
• Payroll Professional Certified  - CPP/APA or equivalent.

Experience

• Working with US and Canadian payrolls is essential, with a minimum of 5 years experience
• CloudPay/ADP/other systems
• Strong knowledge of payroll administration, taxes, and regulations
• Proven ability to lead a team of two or more direct reports

At IFS you will work in a growing, global enterprise software company where informal hierarchies promote simplicity and trust with responsibility. We strive to deepen our expertise by taking on challenging and varying work assignments in a collaborative environment together with committed colleagues.

With professionalism and a strong customer focus in everything we do, from R&D to Sales and Consultancy, we are proud to serve world-class customers all over the globe with our leading products.

If you want to change the status quo, we'll help you make your moment. Join Team Purple. Join IFS.

What We’re Offering

• Salary Range:  $85,000 to $93,000 plus 10% bonus potential
• Flexible paid time off, including sick and holiday
•  Medical, dental, & vision insurance
•  401K with Company contribution
•  Flexible spending accounts
•  Life insurance and disability benefits
•  Tuition assistance
•  Community involvement and volunteering events

M/F/Disabled/Vet VEVRAA Federal Contractor.  We are a Drug-Free Workplace. Interested candidates should apply at: www.ifs.com/about/careers-at-ifs

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer