Accounts Payable Administrator (Hyrbid | Taguig City) - #34221

The Accounts Payable Administrator at our client’s BPO startup in Taguig City will be responsible for processing invoices, ensuring accurate vendor payment, and maintaining records of all financial transactions related to accounts payable. You'll also handle bank reconciliations, creditor statement reconciliations, and assist with month-end and year-end closing processes.

To qualify for the Accounts Payable Administrator role, candidates should possess a bachelor's degree and have a minimum of 1-2 years of relevant experience in an accounts payable position. Experience working with advanced ERP systems and managing multiple entities is advantageous but not mandatory.

Successful Accounts Payable Administrators at our client’s BPO in Taguig City must have strong attention to detail, organizational skills, and the capability to analyze situations for effective problem-solving. Strong verbal and written communication skills, along with a proactive attitude, are crucial to effectively collaborating with stakeholders.

The work schedule for the Accounts Payable Administrator is Monday to Friday, from 5:00 PM to 2:00 AM Philippine Time, aligning with 9:00 AM to 6:00 PM UK Time. This hybrid position allows for 2 days onsite and 3 days of work from home each week.

The Accounts Payable Administrator plays a vital role in the finance team by ensuring timely and accurate financial processing. Responsibilities include investigating discrepancies, assisting with audits, providing necessary documentation, and offering general administrative support to ensure the smooth operation of financial activities.

When answering this question, provide specific examples of how you've efficiently processed invoices, along with the tools or systems you used. Highlight your attention to detail and any significant improvements you made during your time in previous roles.

To effectively respond, outline your method for double-checking your work. Mention any reconciliation processes you follow or software you utilize to mitigate errors in financial records.

Discuss your approach to conflict resolution and how you’d communicate professionally with the vendor. Emphasize the importance of understanding both sides and finding a solution that maintains a good business relationship.

Mention specific software or ERP systems you’ve used, such as QuickBooks, SAP, or Oracle. Highlight any advanced functionalities you’re comfortable with, and be ready to discuss how you adapted quickly to new systems in your previous roles.

In your answer, showcase your enthusiasm for the opportunity. Talk about your interest in the wellness industry, the potential for professional growth at this startup, and how your skills align with the company's needs.

Detail your systematic approach to reconciling accounts, such as comparing ledgers, checking balances against statements, and your process for identifying and rectifying discrepancies.

Share a specific instance where you identified a discrepancy, the steps you took to investigate and resolve it, and the impact your actions had on the company’s financial accuracy.

Explain how you assess the urgency and importance of tasks. Mention any tools or techniques you use to keep your workload manageable, such as prioritization matrices or to-do lists.

Discuss qualities like attention to detail, strong organizational skills, effective communication, and the ability to work under pressure. Provide examples of how these skills have helped you succeed in previous roles.

Talk about your commitment to professional development, such as attending workshops, taking courses, or being part of professional organizations. Explain how staying informed contributes to your effectiveness in the Accounts Payable Administrator role.