Deal Registration Co-Ordinator

The Deal Registration Coordinator at Phoenix is responsible for accurately recording and tracking deal registrations, managing submissions through vendor portals, and ensuring all relevant parties are updated with the latest information. This role also entails proactively reviewing deal statuses, addressing queries, and collaborating across various business units to expedite opportunity submissions.

To be eligible for the Deal Registration Coordinator role at Phoenix, candidates should have prior experience in an administrative position. Proficiency in Microsoft Word, Excel, Outlook, and Teams is essential, alongside excellent communication skills and strong relationship-building capabilities.

At Phoenix, we are looking for a Deal Registration Coordinator who is a proactive team player, able to multitask effectively. Candidates should have excellent communication skills and a genuine ability to build relationships within the team and with external stakeholders, facilitating the seamless operation of deal registrations.

Yes! The Deal Registration Coordinator position at Phoenix is based at our HQ in Pocklington (YO42) on a hybrid work basis. This means you can enjoy the benefits of working both remotely and on-site with your team.

At Phoenix, we are committed to the professional development of our employees. As a Deal Registration Coordinator, you can expect continuous support and training to help you excel in your role. We have various programs and resources available to foster skill development and career growth.

When answering this question, it's essential to highlight relevant past experiences where you've successfully managed registrations or similar processes. Discuss your methods for tracking submissions and how you handled any issues or discrepancies effectively.

Be prepared to mention tools like Microsoft Office Suite, particularly Outlook, Excel, and Teams. If you have experience with specific vendor registration portals or CRM systems, explain how you've utilized them to enhance administrative efficiency.

To respond effectively, share specific strategies for prioritization, such as using to-do lists or task management software. Provide examples from past work experiences where you successfully managed multiple deadlines while ensuring attention to detail.

Answer this by discussing your communication style and techniques. Highlight instances where you successfully conveyed important updates to stakeholders and how you tailored your communication to suit different audiences.

Share methods you employ to stay engaged, such as setting milestones, incorporating breaks, or using productivity techniques like the Pomodoro method. Mention how you ensure accuracy and quality in your work throughout these tasks.

Discuss your proactive approach to managing pending registrations, including regular follow-ups with necessary stakeholders and how you would document changes or findings in the process.

Choose a specific challenge that is relevant to the Deal Registration Coordinator role. Share your thought process leading up to the challenge, the actions you took to resolve it, and the positive outcome that resulted.

Explain your attention to detail and the processes you put in place to ensure accuracy, such as double-checking entries or implementing a checklist system. Provide examples if possible.

This is an opportunity to express your enthusiasm for the position and the industry. Share specific aspects of the role that excite you, such as contributing to teamwork, supporting business operations, or engaging with technology.

Discuss your interpersonal skills and the importance of open communication, respect, and responsiveness in building strong relationships. Share how you’ve successfully collaborated in past roles to achieve team goals.