Junior Project Coordinator

As a Junior Project Coordinator at Terry Soot Management Group, your main responsibilities include managing a team of data collectors, coordinating their routes and schedules, and monitoring performance and quality metrics. You'll also be tasked with budget management, supporting the Project and Program Managers with planning, and conducting team trainings. Your role is crucial in ensuring that projects run smoothly across various countries.

To apply for the Junior Project Coordinator at TSMG, you should have 1-2 years of experience in coordination or management, excellent written and verbal communication skills, and proficiency in Google Workspace, including Docs and Sheets. Flexibility for field operations and the ability to manage a team effectively in high-stress situations are also essential. Previous experience in fleet or logistics management can be beneficial.

Yes, being detail-oriented is crucial for the Junior Project Coordinator role at Terry Soot Management Group. You will need to monitor performance and quality metrics closely, prepare reports, and manage team activities effectively. The ability to digest information quickly and take proactive actions will help ensure project success in a fast-paced environment.

At Terry Soot Management Group, we encourage a leader-style management approach for the Junior Project Coordinator role. This means you will be supporting and guiding your team rather than adopting a boss-style management. We believe in fostering a collaborative and engaging work environment to ensure the best outcomes for our projects.

Yes, the Junior Project Coordinator at Terry Soot Management Group may need to work non-standard hours to support field operations. Given the nature of our projects, flexibility is essential to ensure effective team management and coordination across various time zones.

To manage a team in a high-stress situation effectively, I would prioritize clear communication and set realistic expectations. I would strive to provide support, ensuring that each team member understands their responsibilities and feels heard. Creating a structured approach to problem-solving and encouraging team collaboration would also be crucial.

In my previous roles, I've extensively used Google Workspace tools for project management and communication. For instance, I often utilized Google Docs for collaborative document creation, Google Sheets for tracking project progress, and Google Drive to organize project files, ensuring easy accessibility for all team members.

My approach to budget management involves thorough planning and regular monitoring. I would start by aligning project costs with our overall goals, utilize budget tracking tools, and review expenditures frequently. This way, I can make informed decisions and adjustments as needed to keep the project on budget.

To ensure performance and quality metrics are met, I would implement a systematic tracking process, setting clear KPIs for the team. Regular team check-ins and constructive feedback sessions would also be essential, helping to identify any issues early and allowing for prompt corrective actions.

I believe in addressing conflicts promptly and efficiently. I would facilitate a discussion between the involved parties, encouraging open communication and understanding of different perspectives. Providing a neutral space for dialogue helps in resolving issues amicably and fostering a positive team environment.

My experience with risk management involves identifying potential risks early in the project planning phase, assessing their impact, and developing contingency plans. I would consistently monitor risks throughout the project lifecycle, enabling me to adapt our strategies as necessary to mitigate these risks effectively.

A successful project I coordinated involved managing a team for a data collection project across three countries. By establishing clear communication channels and a detailed project timeline, we completed the project ahead of schedule and maintained a high-quality standard, receiving positive feedback from stakeholders.

To stay organized while managing multiple tasks, I rely on digital tools for task management, such as Google Sheets or project management software. I prioritize tasks based on deadlines and complexity, and I make it a point to review my progress regularly to stay on track and adjust as needed.

To support field operations during non-standard hours, I would ensure that my availability aligns with the team's needs, scheduling regular check-ins and being proactive in addressing any challenges they face. Additionally, I would maintain clear communication through various channels to provide timely support when required.

Essential qualities for a Junior Project Coordinator include strong communication skills, attention to detail, adaptability, and a proactive mindset. Being able to manage a team effectively, especially in high-stress situations, is vital to ensure project success and team cohesion.