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Manager, HR Operations

Join our Mission to Protect Humankind!


Vaxcyte is a clinical-stage vaccine innovation company engineering high-fidelity vaccines to protect humankind from the consequences of bacterial diseases, which have serious and costly health consequences when left unchecked. Working to eradicate or treat bacterial infections such as invasive pneumococcal disease, Group A Strep, periodontitis and Shigella is just the beginning. Our path to success is clear and well-defined, and Vaxcyte is set up to go the distance. 


WHAT we do is every bit as important as HOW we do it! Our work together is guided by four enduring core values:


*RETHINK CONVENTION: We bring creative and intellectual diversity to every facet of the work we do in order to innovate and re-innovate the way vaccines are delivered.


*AIM HIGH: We embody our collectively audacious goal to courageously make the most complex biologics ever attempted to protect humankind.


*LEAD WITH HEART: Everyone leads at Vaxcyte with a kindness-first, inclusive approach to collaboration and vigorous debate that advances our business objectives.


*MODEL EXCELLENCE:  The magnitude of our challenge requires our shared commitment to demonstrating integrity, accountability, equality and clarity across communications and decision making.

 

Summary:

 

Vaxcyte is seeking a highly skilled and experienced candidate to join our Human Resources team. The Manager, HR Operations will play an important role in managing the deployment and administration of processes used to deliver HR programs, processes, and projects for the company including those related to the employment life cycle such as hiring, terminations, and job and compensation changes.  This role will also own employee data management processes and ensure that data is secure and maintained in accordance with company policies and privacy regulations, maintain internal HR systems (including Workday), develop and deliver key HR metrics and dashboards provided to senior management and lead projects to enhance HR Operations processes and system workflows. 


Essential Functions:
  • Serve as the Workday subject matter expert. 
  • Lead the testing and promotion of new releases, configuration changes, integrations and other applicable functionality. 
  • Oversee all processes related to the employment life cycle.
  • Responsible for the onboarding, offboarding and reporting of the contingent workforce.
  • Ensure people systems are configured and maintained in alignment with business strategies and compliance / operational requirements. 
  • Responsible for maintaining and troubleshooting data feeds and system integrations with internal systems and outside venders / carriers. 
  • Partner with Finance to prepare domestic and global payroll. 
  • Partner with IT, Finance and other department leaders to successfully execute projects and design sustainable workflows across the HR technology infrastructure. 
  • Work with data sources to support reporting and analytics that can be leveraged for meaningful action to impact business results and to meet all compliance requirements. 
  • Manage all leaves of absence. 
  • Collaborate with teammates to ensure consistency, share best practices, improve processes and develop system knowledge. 


Requirements:
  • Bachelor’s degree in human resources or related field of study, with a minimum of 5 years of relevant experience.
  • Proven experience in system and project implementation, collaborating with cross-functional teams, maintaining accurate system data, and ensuring people systems align with business strategies and compliance requirements; 1 year of Workday experience. 
  • Prior supervisory experience preferred. 
  • Strong analytical and problem-solving abilities with the ability to work with and analyze complex data sets. 
  • Excellent Excel skills with a strong understanding of complex formulas and advanced functions. 
  • Ability to generate accurate, concise and meaningful reports / charts that tell a complete story and help drive strategic decisions. 
  • Excellent verbal and written communication skills. Ability to effectively communicate with stakeholders at all levels of the organization. 
  • Demonstrated leadership and team management skills. Ability to lead and motivate cross functional teams to achieve high levels of performance. 
  • Strong organizational skills with the ability to manage multiple activities simultaneously and meet deadlines. 
  • High level of accuracy and attention to detail in all aspects of work. 
  • ·Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities and requirements. 


Reports to: Vice President, Total Rewards

 

Location: San Carlos, CA

 

Compensation:

The compensation package will be competitive and includes comprehensive benefits and an equity component.

 

Salary Range: $139,000 – $162,000 (SF Bay Area). Salary ranges for non-California locations may vary.

 

 

Vaxcyte, Inc.

825 Industrial Road, Suite 300

San Carlos, CA 94070

 

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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CEO of Vaxcyte
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Grant Pickering
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Average salary estimate

$150500 / YEARLY (est.)
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$139000K
$162000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Manager, HR Operations, Vaxcyte

Join our mission to protect humankind at Vaxcyte as the Manager, HR Operations in San Carlos, California! We are a pioneering clinical-stage vaccine innovation company, dedicated to engineering high-fidelity vaccines that combat bacterial diseases and their serious health impacts. As our Manager, HR Operations, you will be a key member of our Human Resources team, overseeing the deployment and administration of essential HR programs and processes. Your role will encompass the entire employment life cycle—from hiring to terminations—ensuring our HR operations run smoothly and efficiently. You will become the subject matter expert on Workday, guiding our HR technology framework to support data management, payroll, and compliance with regulations. By collaborating with departments like IT and Finance, you will innovate workflows that enhance our HR infrastructure. Furthermore, your analytical skills will enable you to develop meaningful HR metrics and dashboards to inform senior management's strategic decisions. At Vaxcyte, our core values of creative thinking, high standards, inclusive leadership, and excellence guide everything we do. We are excited to find a candidate who embodies these values while bringing a wealth of experience in HR operations. If you’re ready to thrive in a dynamic environment and make a real impact, come join us at Vaxcyte and help us safeguard public health through groundbreaking vaccination solutions!

Frequently Asked Questions (FAQs) for Manager, HR Operations Role at Vaxcyte
What are the primary responsibilities of the Manager, HR Operations at Vaxcyte?

The Manager, HR Operations at Vaxcyte is responsible for overseeing the entire employment life cycle, managing employee data and processes, and ensuring compliance across HR programs. This includes onboarding and offboarding employees, maintaining HR systems like Workday, and collaborating with various departments to enhance operational workflows.

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What qualifications are needed for the Manager, HR Operations position at Vaxcyte?

Candidates for the Manager, HR Operations role at Vaxcyte should possess a bachelor’s degree in human resources or a related field, with a minimum of 5 years of relevant experience. Proven experience in HR system implementation and strong analytical skills are also required, as is at least one year of experience with Workday.

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How does Vaxcyte ensure compliance in HR operations?

Vaxcyte ensures compliance in HR operations by maintaining accurate and secure employee data, aligning people systems with business strategies, and adhering to applicable privacy regulations. The Manager, HR Operations will play a critical role in ensuring that all HR processes meet compliance standards.

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What role does the Manager, HR Operations play in supporting employee data management at Vaxcyte?

The Manager, HR Operations is pivotal in managing employee data processes at Vaxcyte, ensuring data integrity, security, and compliance with privacy laws. They oversee the maintenance of HR systems, addressing any troubleshooting needs, and enhancing data workflows to support reporting and analytics.

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What type of projects will the Manager, HR Operations lead at Vaxcyte?

The Manager, HR Operations at Vaxcyte will lead various projects aimed at enhancing HR operations, such as system upgrades, process improvements, and integration projects with internal and external systems. They will collaborate with cross-functional teams to design sustainable workflows that align with business goals.

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Common Interview Questions for Manager, HR Operations
Can you explain your experience with Workday as the Manager, HR Operations?

In answering this question, you should focus on your direct involvement with Workday, highlighting specific tasks you have managed, such as system configurations, data management, and any challenges you encountered that required creative solutions.

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How do you ensure compliance with HR policies and regulations?

Discuss your methods for staying updated with HR regulations and policies, as well as how you implement these into daily operations. Mention your experience creating systems for auditing compliance and working with legal teams if relevant.

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What strategies do you use for onboarding and offboarding employees?

Describe your onboarding process, including how you ensure new hires are integrated smoothly and have access to necessary resources. For offboarding, explain how you manage exit interviews and ensure knowledge transfer to maintain continuity.

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How do you approach data analysis in HR?

Share your experience with HR analytics, specifying tools you use to generate reports and how you leverage data to drive strategic decisions and improve HR processes at your previous positions.

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Can you describe a challenging project you led in HR operations?

Provide an example of a challenging project, detailing the context, your problem-solving approach, the team dynamics, and the outcomes. Highlight your leadership and collaboration skills during this experience.

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How do you foster collaboration among cross-functional teams?

Explain your techniques for building relationships across departments, such as regular check-ins, using collaborative tools, and encouraging open communication to share ideas and best practices for HR operations.

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What do you believe are the key metrics for measuring HR effectiveness?

Discuss important HR metrics like employee retention rates, time-to-fill positions, and employee satisfaction scores. Explain how you track these metrics and use them to inform HR strategies.

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How do you prioritize tasks in a fast-paced HR environment?

Speak to your organization and time management skills. Discuss methodologies you employ, such as prioritization matrices or project management tools, to ensure that deadlines are met without sacrificing quality.

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What is your experience with payroll processes?

Share your familiarity with payroll systems, the regulatory compliance associated with payroll, and how you work with finance teams. Highlight any specific payroll projects you've handled and their outcomes.

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How do you ensure employee data security and privacy in HR operations?

Address your understanding of data privacy regulations like GDPR or CCPA, and how you implement measures to protect employee data. Discuss the importance of training and audits related to data security.

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Vaxcyte is a people-first organization inspired by an audacious mission to develop best-in-class vaccines to prevent a host of deadly infectious diseases.

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DATE POSTED
March 10, 2025

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