Executive Assistant

As an Executive Assistant at Verra Mobility, you will manage the day-to-day operations for the Executive Vice President of Government Solutions. Key responsibilities include coordinating calendars, managing meeting logistics, planning team events, and providing executive support for strategic initiatives across departments. You’ll also be involved in travel arrangements and expense report management.

The Executive Assistant position at Verra Mobility requires a minimum of 5 years of experience in a similar role, ideally supporting C-Level executives. A bachelor’s degree or equivalent experience is needed, along with strong communication skills, proficiency in MS Office Suite, and the ability to handle multiple tasks with discretion and professionalism.

Verra Mobility believes in collaboration and teamwork, which is reflected in the responsibilities of the Executive Assistant. You will work closely with the senior leadership team on key initiatives, supporting operational efforts and helping to foster a collaborative work environment that recognizes and develops others.

Success as an Executive Assistant at Verra Mobility depends on strong organizational and communication skills, attention to detail, and the ability to juggle multiple tasks simultaneously. Proficiency in Microsoft Office Suite is crucial, as well as a proactive approach to engaging with stakeholders and managing sensitive information.

The work culture at Verra Mobility is grounded in core values such as integrity, accountability, and collaboration. As an Executive Assistant, you can expect an environment that encourages high performance and innovation, celebrates diversity, and allows you to connect with passionate professionals who support each other's growth and success.

In your response, highlight specific examples where you managed calendars, arranged priority meetings, and coordinated complex travel plans. Emphasize your ability to anticipate needs and proactively address them, showcasing your organizational skills and attention to detail.

Detail a systematic approach to your task management, such as using digital tools or prioritization techniques. Discuss how you assess urgency and importance and ensure that key responsibilities are completed on time, showing your ability to manage competing priorities effectively.

Share your understanding of confidentiality and data protection by explaining the methods you use to safeguard sensitive information, whether through secure communication, careful documentation, or adherence to company policies.

Provide a specific scenario in which you faced unexpected changes or challenges. Outline the steps you took to address the issue, emphasizing your problem-solving skills and your ability to remain calm under pressure.

Discuss the communication tools and practices you employ to keep the team informed, including regular updates, meeting agendas, and feedback mechanisms. Highlight the importance of transparency and professionalism in your communications.

Mention your experience with calendar management tools and task management applications. Discuss how these tools help you stay organized and facilitate seamless coordination for meetings and projects.

Walk through your process of event planning, from understanding the objectives to logistics and follow-up. Highlight your attention to detail and your ability to consider the needs of all participants to ensure a successful outcome.

Share your personal strategies for handling stress, such as time management, taking breaks, or relaxation techniques. Explain how these strategies help you maintain productivity and focus in a fast-paced environment.

Cite specific instances where you've taken initiative or led a project, fostering collaboration or guiding a team through challenges. This reflects your ability to lead with grace, one of Verra Mobility's core values.

Express your understanding of Verra Mobility’s commitment to smart mobility and community safety. Discuss how their values align with your professional ethic and inspire you to contribute positively to the team's goals.