Executive Assistant to the CEO

The Executive Assistant to the CEO at Ashoka plays a vital role in managing the CEO's complex calendar and communications, ensuring alignment with organizational priorities. Responsibilities include scheduling meetings, preparing daily materials, and supporting the CEO in navigating their daily engagements with excellence.

Candidates should demonstrate a strong ability to organize complexity, showcase high attention to detail, and possess prior experience in fast-paced environments. The ability to work independently, maintain discretion, and a service mindset are also essential for the Executive Assistant role at Ashoka.

Key responsibilities include strategic calendar management, internal and external meeting coordination, executive communications support, and oversight of correspondence. The Executive Assistant also co-leads the preparation of agendas for leadership meetings and contributes to the overall efficiency of the Executive Office.

The Executive Assistant supports team coordination by managing the Correspondence Team, monitoring the status of memos, and ensuring high-quality communication is maintained. They also conduct regular reviews and collaborate to track priorities effectively.

The work environment at Ashoka for the Executive Assistant to the CEO is high-energy and mission-driven, requiring an adaptable individual who enjoys working in a fast-paced setting. Overtime may be required during peak periods, and the role is based on-site in Arlington, Virginia.

To prioritize tasks effectively, I assess the urgency and importance of each responsibility while aligning them with the CEO's strategic goals. I also communicate openly with the executive to ensure priorities are clear and adjust as needed.

Certainly! At my previous position, I handled a CEO's calendar that included international meetings, project deadlines, and stakeholder engagements, all requiring careful coordination. I relied on a blend of digital tools and manual tracking to anticipate scheduling conflicts and ensure nothing fell through the cracks.

In the event of a scheduling conflict, I analyze the significance of each meeting, consult with key stakeholders, and propose alternative solutions that keep everyone informed while prioritizing the CEO's commitments.

I have extensive experience in managing executive communications, which involves filtering emails, drafting responses, and preparing materials that convey the right tone and professionalism consistent with the organization’s values.

My approach includes co-developing agendas in advance, ensuring all logistics are in place, and providing follow-up materials post-meeting to maintain continuity and accountability among team members.

I prioritize confidentiality by maintaining discretion in all communications and documents I handle, using secure systems for storing sensitive information, and adhering to organizational policies regarding data protection.

I employ digital organization tools, establish clear workflows, and set aside regular time to review and adjust my task list, ensuring I remain focused on high-priority items despite the fast pace.

I believe in proactively anticipating my employer's needs and providing solutions before issues arise. I strive to create a positive experience for those I support, ensuring they have what they need to succeed.

I am motivated by Ashoka's commitment to social entrepreneurship and changemaking. The opportunity to contribute to a mission-driven organization aligns perfectly with my values and passion for making a positive impact.

I actively engage in internal training sessions, read shared resources, and communicate regularly with team members to stay informed about organizational initiatives and ensure my work aligns with Ashoka's overall mission.