Executive Coordinator, Executive Office

The Executive Coordinator at Community Change will primarily manage the Co-President's calendar, coordinate travel, and handle various administrative tasks. This includes organizing meetings, preparing necessary materials, capturing notes, and maintaining communication with stakeholders, which is critical in supporting the work of both Community Change and Community Change Action.

To qualify for the Executive Coordinator role at Community Change, candidates should have a minimum of five to seven years managing calendars for senior executives, along with experience in a fast-paced non-profit environment. Strong organizational skills, discretion in handling sensitive information, and familiarity with social justice issues are also essential to thrive in this position.

The Executive Coordinator supports the Co-President by managing their schedule, preparing for meetings, and ensuring efficient communication with internal and external contacts. This role also involves logistical coordination for events and projects, ensuring that the Co-President can focus on leadership tasks and strategic initiatives.

The work culture at Community Change emphasizes collaboration, equity, and inclusivity. As a remote-first organization, it fosters a supportive environment that values the contributions of all employees while also recognizing the unique challenges and dynamics of remote work.

The Executive Coordinator position at Community Change offers a competitive annual salary ranging from $75,000 to $85,000, along with comprehensive benefits that focus on employee well-being and work-life balance.

When prioritizing tasks, I assess deadlines and the strategic importance of each task to the organization's goals. I often use task management tools to stay organized and ensure nothing falls through the cracks, while also remaining flexible to accommodate new urgent requests.

One challenging situation involved coordinating a multi-day conference with tight time constraints. I created a detailed plan that outlined responsibilities, developed timelines for each task, and communicated closely with vendors and participants to ensure everything ran smoothly.

I find that using Google Workspace for document collaboration and calendar sharing is incredibly effective. Additionally, communication tools like Slack facilitate real-time discussions, which help in maintaining clarity and organization in remote teams.

I maintain strict confidentiality through established protocols, ensuring sensitive documents are stored securely and that only authorized personnel have access to them. I am also diligent about discussing confidential matters in private and ensuring all communications are professional.

For seamless communication, I often summarize key points before meetings, send follow-up emails to clarify any discussions, and keep all parties informed about updates. Active listening during interactions is key to understanding their needs and expectations.

I am passionate about social justice and believe in Community Change's mission of empowerment. The prospect of supporting leadership that aligns with my values while executing critical administrative tasks excites me and aligns perfectly with my skills.

In high-pressure situations, I prioritize tasks based on urgency and impact. I ensure I communicate with my team frequently to delegate tasks when necessary and I take short breaks to maintain focus and productivity without burnout.

I have robust experience in event planning, including logistics for meetings and conferences. This includes venue coordination, agenda creation, and vendor management, all crucial for creating a positive experience for attendees.

I assist in project management by setting milestones and deadlines, keeping all stakeholders informed of progress, and using project management software to track the project's status, which ensures that we stay on track to meet our goals.

An effective Executive Coordinator is proactive, highly organized, and adaptable. They should possess strong communication skills, and the ability to handle multiple tasks simultaneously while being trustworthy to manage sensitive information with discretion.