Part-Time Assistant

The Part-Time Assistant at Emigrant Bank will manage various administrative and personal tasks for the HR Department and a Board Member. Responsibilities include answering calls, scheduling meetings, scanning and filing documents, processing benefit claims, taking meeting notes, and assisting with mail organization, all while ensuring smooth office operations. This position requires adaptability to different tasks that may arise.

To apply for the Part-Time Assistant role at Emigrant Bank, candidates must have a bachelor’s degree and experience supporting executives. It's important to demonstrate strong organizational skills, attention to detail, and proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint. The ability to multitask effectively and maintain professionalism in a fast-paced environment is also crucial.

The Part-Time Assistant at Emigrant Bank works approximately 4-6 hours a day when in the office. This flexible schedule allows for a balance between professional commitments and personal life, making it an attractive option for anyone seeking part-time work in New York City.

Successful Part-Time Assistants at Emigrant Bank possess excellent writing and proofing skills, the ability to adapt quickly to changing priorities, and a high level of organization. They should also exhibit a strong work ethic, reliability, and comfort in interacting with staff at all levels, making them valuable members of the team.

Yes, prior experience supporting executives is required for the Part-Time Assistant position at Emigrant Bank. This experience helps ensure the candidate is well-prepared to handle the diverse range of responsibilities inherent in the role, including administrative tasks and personal assistance.

To answer this question effectively, share specific examples of previous roles where you supported executives. Highlight the tasks you managed, such as scheduling meetings, handling correspondence, or managing documents, and emphasize how you ensured their efficiency and success.

Focus on your time management strategies. Discuss how you assess the urgency of each task, create to-do lists or schedules, and communicate with your team when necessary to ensure priorities are clear, ultimately reflecting your ability to remain organized under pressure.

Mention specific tools like Microsoft Office applications for document creation, calendar tools for scheduling, and project management software if applicable. Explain how you utilize these tools to maintain efficiency and keep your tasks organized and on track.

Discuss your understanding of confidentiality and discretion in managing sensitive information. Explain any past experiences where you successfully handled confidential tasks and your commitment to maintaining security and trust.

Share a specific situation where circumstances changed rapidly and detail how you adjusted your plans to accommodate new priorities. Highlight your problem-solving skills and flexibility in meeting the needs of executives or the organization as a whole.

Emphasize your approach to consistent communication, whether through scheduled check-ins, regular updates via email, or using collaborative tools. Provide examples of how you’ve facilitated communication to ensure everyone is on the same page in your past roles.

Articulate your passion for the role and how it aligns with your career goals. Discuss the importance of Emigrant Bank’s values and how you want to contribute to a supportive HR environment while further developing your professional skills.

Explain any direct experience or transferable skills you possess related to benefit claims processing. Share specific tasks you've undertaken such as auditing claims, completing documentation, or communicating with insurance carriers, and how these experiences have equipped you for this role.

Discuss strategies for staying organized in a busier-than-usual setting, such as maintaining an orderly workspace, using digital tools for task management, and setting aside time for regular organization. Highlight your proactive approach to handling office dynamics.

Reflect on what drives you in your role, whether it's helping to create a positive workplace culture, the satisfaction of completing varied tasks, or the opportunity to support leadership. This personal insight can provide interviewers with a sense of your work ethic and dedication.