Facilities Coordinator

A Facilities Coordinator at Nautilus is responsible for a variety of tasks aimed at maintaining the lab and office environment. This includes managing inventory, facilitating incoming and outgoing shipments, ensuring lab equipment maintenance, and maintaining a clean and organized space. The role involves interacting with both staff and external vendors, making communication skills essential.

To qualify for the Facilities Coordinator position at Nautilus, candidates should have a high school diploma, with an Associate’s or Bachelor’s degree in Facility Management or a related field preferred. Previous experience in facility maintenance is also beneficial. Strong problem-solving skills and proficiency in Microsoft Office Suite are crucial.

The Facilities Coordinator at Nautilus plays a vital role in ensuring that the workspace is conducive to productivity and collaboration. By maintaining facilities and supporting operations, this position directly impacts team morale and efficiency, contributing to Nautilus's larger mission in healthcare innovation.

At Nautilus, the team culture for a Facilities Coordinator emphasizes collaboration, support, and determination. You’ll work with cross-functional teams where everyone pitches in to solve challenges and celebrate victories. The environment is both challenging and nurturing, aiming to make every workday fulfilling.

A Facilities Coordinator at Nautilus will utilize various tools, particularly Microsoft Office Suite for scheduling and reporting. Additionally, they may use inventory management systems to keep track of lab supplies and maintenance schedules, requiring both technical proficiency and organizational skills.

While not strictly required, knowledge of health, lab safety, and environmental regulations is a plus for a Facilities Coordinator at Nautilus. Understanding safety protocols is important to maintain a secure and compliant work environment in the lab and office.

A Facilities Coordinator at Nautilus may face various challenges, from managing equipment malfunctions to coordinating emergency responses like power outages. Strong problem-solving abilities are essential for quickly addressing these issues to minimize operational impact.

In answering this question, highlight any previous roles that involved similar responsibilities such as inventory management, vendor interactions, or maintenance coordination. Discuss specific examples that demonstrate your problem-solving skills and ability to prioritize tasks effectively.

When addressing this question, outline your approach to prioritization. Explain that you would assess urgency and importance, manage everyday tasks like inventory and maintenance, and respond promptly to emergencies, ensuring a well-organized workflow.

Provide a specific example of a challenge you encountered, such as a power outage or equipment malfunction. Discuss the steps you took to address the situation, demonstrating your critical thinking skills and adaptability in ensuring minimal disruption.

Mention any relevant software, specifically Microsoft Office Suite, as well as any facility management or inventory tracking software you have used. Explain how your proficiency with these tools can enhance reporting and organization in your role.

Discuss your awareness and understanding of health and safety regulations. Provide examples of how you have implemented safety protocols in previous roles, ensuring that all employees are trained and that facilities comply fully to create a safe work environment.

Explain your approach to creating a cleaning and organization schedule that incorporates daily walkthroughs, regular waste disposal, and periodic deep cleaning. Highlight the importance of teamwork and ensuring that all staff understand their responsibilities for maintaining a tidy workspace.

Describe your conflict resolution skills, emphasizing open communication and professionalism. Discuss a past scenario where you effectively navigated disagreements while maintaining a positive working relationship to ensure smooth operations.

Share an example where you went above and beyond to assist a team member or contribute to team morale, such as supporting colleagues during peak times or organizing team activities that foster collaboration and unity within the workplace.

Illustrate your proactive approach by discussing your experience with creating contingency plans. Detail how you ensure that emergency equipment is ready, how you communicate with staff during crises, and your strategies for maintaining operational integrity.

Convey your passion for supporting healthcare innovation and how the Facilities Coordinator role aligns with your skills and professional aspirations. Share specific reasons related to Nautilus's mission and values that motivate you to be part of their team.