Administrative and Facilities Coordinator

SRA’s mission is to level up every day to protect our clients and their customers. This begins with our team members and their experience. SRA prides itself on maintaining a culture where team members have a shared sense of support and belonging, consistent with our It’s Personal company value. At SRA, we prioritize transparent career pathing, varied DEI programming and community groups, competitive benefits including mental health support, and an emphasis on a sustainable, healthy, and engaging work culture. SRA has twice been named a Best Place to Work by the Philadelphia Business Journal. 

These Essential Functions, Requirements, and Skills are guidelines. If you are a candidate who does not meet this exact job description but can demonstrate excellent organization, attention to detail, professionalism, flexibility, and self-direction in your professional background, we hope you apply. SRA values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, and veterans to apply.  

Summary/Objective  

The Administrative and Facilities Coordinator plays a pivotal role in ensuring the smooth daily operations of the office while providing high-level administrative support to senior leadership. This individual will assist with planning and executing office events, managing administrative tasks, and maintaining an organized office environment. The role requires a proactive, highly organized professional capable of handling both logistical and administrative responsibilities, including travel coordination and calendar management for senior leaders. This position is ideal for someone who thrives in a dynamic, fast-paced work environment and takes pride in contributing to overall office efficiency.  

Essential Functions  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Assist with the planning, coordination, and execution of office events, meetings, and special projects, including virtual and in-person gatherings. 

• Coordinate logistics for large meetings, training sessions, and events, including AV support, refreshments, room scheduling, setup, and attendee communications. 

• Provide comprehensive administrative support to senior leaders, including calendar management, travel coordination, and expense reporting. 

• Prepare and manage itineraries for business travel, including transportation, accommodations, and meeting schedules. 

• Handle sensitive and confidential information with discretion and professionalism. 

• Maintain a clean and organized office environment by overseeing the tidiness of workspaces, kitchen areas, and common spaces. 

• Monitor and restock office supplies, including snacks, beverages, and equipment. 

• Receive and distribute mail and packages; scan, file, and track important documents. 

• Provide general administrative and clerical support to the internal operations team, including scheduling meetings, preparing reports, and organizing files. 

Supervisory Responsibility  

N/A 

Work Environment  

This role operates in a professional office environment and routinely uses standard office equipment. This role requires the incumbent to work in person in the Philadelphia office five days a week. This role routinely uses standard office equipment.  

Physical Demands  

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to stand and walk. This is a largely sedentary role.  

Candidates with disabilities are encouraged to apply and email careers@sra.io with any questions. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of this role.  

Position Type/Expected Hours of Work  

This is a full-time position and hours of work and days are Monday through Friday 8:30am to 5pm. Occasional evening and weekend work may be required as job duties demand.  

Travel  

Approximately 5% travel expected. 

Required Education and Experience  

• Punctuality and timely attendance to external client and internal stakeholder needs. 

• At least one year of experience in a related role.   

• Able to lift office products and supplies, up to 25 pounds. 

• Comfortable learning new technologies. 

Preferred Qualifications and Experience  

• College degree a plus but not required. 

• Strong written and verbal communication skills, with the ability to interact professionally with senior leadership, team members, and external partners. 

• High level of accuracy in managing documents, travel arrangements, event logistics, and office operations. 

• Advanced proficiency in Microsoft Word and PowerPoint, with intermediate knowledge of Excel. 

• Strong ability to anticipate issues and take initiative to find efficient solutions. 

• Proven ability to anticipate the needs of senior leadership and proactively support them with calendar management, travel coordination, and other executive-level tasks. 

• Demonstrates a friendly, approachable demeanor with the ability to build strong relationships with internal teams, vendors, and external partners. 

• Maintains composure and focus in high-pressure situations, demonstrating a positive and adaptable attitude. 

• Comfortable navigating shifting deadlines, schedules, and priorities, and adaptable to changing office and executive needs. 

• Capable of handling sensitive information with discretion and professionalism, ensuring confidentiality in all communications and tasks. 

• Exercises sound judgment in decision-making, especially when managing confidential or time-sensitive matters. 

Other Duties  

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.  

EEO Statement  

Security Risk Advisors is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions at SRA are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, marital or family status, veteran status, medical condition, or any similar category protected under federal, state, or local laws.