Executive Assistant

As an Executive Assistant at SMX, your primary responsibilities will include coordinating calendars, scheduling meetings, planning U.S. Government travel, managing official correspondence, and preparing reports. You will actively support the Product Manager and their team by ensuring all administrative tasks are efficiently handled to facilitate smooth operations.

For the Executive Assistant role at SMX, candidates should have 4–12+ years of relevant administrative experience. The education level varies from a high school diploma with additional years of experience to a bachelor’s degree. Proficiency in Microsoft Office applications and familiarity with significant government systems like the Defense Travel System (DTS) are also part of the qualifications needed.

Preferred skills for the Executive Assistant position at SMX include prior experience in supporting a Department of Defense Program and a strong understanding of U.S. Army correspondence standards. The ability to work both independently and as part of a team is also essential, alongside being detail-oriented and highly organized.

The proposed salary range for the Executive Assistant position at SMX ranges from $75,000 to $105,000 USD. This salary determination process considers a variety of factors including relevant work experience, education, and specific skills.

SMX offers a competitive benefits package for the Executive Assistant role, which includes health insurance, paid leave, and a retirement plan. We are dedicated to investing in our people and ensuring that our employees are well-supported in both their professional and personal lives.

In answering this question, focus on highlighting your specific experiences that relate to key responsibilities in the Executive Assistant position. Mention any previous administrative roles, particularly if they were in a fast-paced environment or related to the Department of Defense.

Provide a specific example showcasing your organizational skills and ability to prioritize. This answer should demonstrate your time management techniques and how you ensure all tasks are completed accurately and on time.

Explain your understanding of confidentiality requirements, particularly in government roles. Offer examples of how you have dealt with sensitive information in past positions and the measures you take to ensure confidentiality.

Discuss specific tools that you use for task management and scheduling. Be sure to mention Microsoft Office applications, particularly Outlook, as well as any other software you find useful for maintaining an organized workflow.

Outline your problem-solving strategies for missed deadlines, emphasizing your commitment to adaptability and proactive communication. Share an example where you successfully navigated last-minute schedule changes.

Describe your methodology for gathering data and structuring reports or briefing materials. Emphasize the importance of clarity and thoroughness in your work to ensure the final product meets the needs of your audience.

Provide an example illustrating your strong communication skills. Discuss how you tailored your messaging to different stakeholders and how you ensured effective collaboration and shared understanding.

Outline specific strategies and tools you utilize to stay organized, such as prioritization techniques, digital tools, or physical filing systems. Mention how these strategies help enhance your efficiency.

Discuss your attention to detail and the methods you employ to check for accuracy, such as double-checking work or using checklists. Provide a relevant example where your diligence led to a successful outcome.

Articulate your enthusiasm for the role and the company. Mention SMX's commitment to mission acceleration, investment in people, and how these align with your career goals and values.