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Stock Plan Administrator

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Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

Veeva’s Equity Team is looking for a hands-on Stock Plan Administrator who will be responsible for the administration of our global equity plans and related SOX compliance, in accordance with Veeva policies and governing rules and regulations. The ideal candidate will be a team player with an analytical mind who can provide careful work product with speed and accuracy.

What You’ll Do

Primary role:
Complete monthly and/or quarterly reporting for SOX purposes
Conduct required Leave of Absence (LOA) updates in the stock administration system (Equity Edge Online)
Complete monthly audit of address changes
Monitor UK CSOP taxation appropriation
Manually process terminations in our Equity Edge Online platform
Post equity termination closing statements in Workday
Conduct daily, weekly, and monthly audits to ensure accuracy and completeness
Manage China SAFE foreign disbursements
Retrieve and save international reports for Israeli tax purposes
Perform blackout list reviews in preparation for trading window closing
Additional Responsibilities:
Heavily assist with the annual compensation review grant process
Assist with administering Veeva’s equity programs and ensure that all equity transactions are accurately processed and settled within established timeframes including cross-border tax calculations with an external third-party tax advisor
Assist with processing daily stock option exercises, Rule 10b5-1 trading plan transactions, and RSU releases, ensuring accurate and timely tax withholding and reporting in compliance with governing rules and regulations, SOX controls, stock plan documentation, and Veeva policies
Complete scheduled and ad hoc global reporting to meet internal and external compliance requirements including but not limited to analysis of country reporting obligations, 6039 ISO reporting, and payroll reporting
Generate recurring reports and respond timely to ad hoc requests from business partners
Assist with preparing equity grant paperwork for approval, processing new equity grants, distributing online grant agreements, and communications grants to new hires
Create and/or update detailed written procedures as appropriate
Assist with maintaining database integrity and ensure the accuracy of record keeping of employee and equity data in the stock administration system
Provide excellent customer service to equity participants at all levels and respond quickly to employee questions in a courteous manner
Assist with preparing, reviewing, and filing Section 16 reports (e.g., Form 4s) for executive officers and directors
Assist with annual external auditor walkthrough preparation and completion
Attend to other duties related to stock administration

Requirements

3+ years stock administration experience or equivalent experience in a multi-national, publicly traded company
Experience with equity and HCM administration systems
Proficient with navigating through an equity system platform
Certified Equity Professional (CEP), Exam Level 1 or working towards it
Experience with U.S. federal and state taxation relating to equity compensation and detailed knowledge of global taxation of equity compensation, including cross-border taxation
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong work ethic and ability to work independently
Detail-oriented, business-friendly mindset with an ability to accommodate tight deadlines in a fast-paced environment
Outstanding analytical, communication, and organizational skills

Nice to Have

Bachelor degree in Finance or Accounting
Experience with E*TRADE from Morgan Stanley’s Equity Edge Online platform
Experience with Section 16 filings
Experience with Workday’s HRIS system functionality
Ability to analyze data and confirm accuracy and/or outliers that may cause compliance issues

Perks & Benefits

Medical, dental, vision, and basic life insurance
Flexible PTO and company paid holidays
Retirement programs
1% charitable giving program

Compensation

Base pay: $85,000 - $110,000
The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.

#LI-RemoteUS

Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at talent_accommodations@veeva.com.

Average salary estimate

$97500 / YEARLY (est.)

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$85000K

$110000K

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What You Should Know About Stock Plan Administrator, Veeva Systems

Are you ready to dive into the exciting world of stock administration with Veeva Systems in beautiful Boston, Massachusetts? As a Stock Plan Administrator, you will play a critical role in supporting our global equity plans while ensuring compliance with SOX regulations. Veeva is committed to bringing innovative solutions to the life sciences industry, and your work will help us accelerate the delivery of essential therapies to patients. In this hands-on position, you will be busy managing everything from monthly audits to processing stock option exercises. Your keen attention to detail will ensure accuracy as you handle complex tasks such as cross-border taxation and maintaining database integrity. Collaboration is key here, so you'll be working closely with business partners and providing stellar customer service to our equity participants. With Veeva's flexible Work Anywhere policy, you can thrive in an environment that best suits you, whether that's at home or in the office. If you have a passion for equity administration and a knack for organizing, we want you to join our team and make a meaningful impact on the lives of people around the globe!

Frequently Asked Questions (FAQs) for Stock Plan Administrator Role at Veeva Systems

What are the main responsibilities of a Stock Plan Administrator at Veeva Systems?

The Stock Plan Administrator at Veeva Systems is primarily responsible for managing the administration of global equity plans, ensuring SOX compliance, and handling various tasks such as monthly reporting, audits, and processing equity transactions. You will also assist with employee communications and maintain accurate records in the stock administration system.