Job details

Executive Assistant

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High-Performance Leadership Support:

• Manages and serves as the gate keeper for all executive calendar needs across multiple time zones and business unit partners, including global travel, global meetings, weekly meetings, and day-to-day meeting requests.

• Proactively anticipates the needs of executives and takes the initiative to perform tasks with little supervision and provide innovative ideas and solutions when needed.

• Provides organizational support by completing expense reports, preparing meeting arrangements for events, preparing documents/decks, running reports and managing correspondence.

• Maintains an extremely high level of confidentiality pertaining to all company executives.

• Leads with the highest integrity and confidence with all policies and practices.

Departmental Needs & Team Management:

• Creates, maintains, and updates reports to support the executive’s decision-making process.

• Serves as the SME for the function, identifying and solving issues that arise in the absence of the Executive.

• Point person for calendar, managing conflicts and providing the Executive with clear direction around core dates for all events.

• Culture champion for the team and keeps the departments effectively sharing information, collaborating, and maintaining a high level of engagement.

• Participates in the broader EA network and represents the functional team in a positive way by contributing to a team environment and collaborating with fellow EAs.

• Organizes team meetings, events, and birthday/anniversary celebrations. Assists with planning special company and functional events

• Audits cost center budgets ensuring proper account assignment.

Travel Arrangements:

• Creates all travel arrangements, including international flights, lodging and logistics.

• Coordinates travel agendas and itineraries. Processes necessary visas.

• Monitors and adheres to all international travel regulations when organizing travel.

• Processes Travel & Expense reports on a timely basis.

Required Experience:

• 5+ years of administrative experience supporting senior leaders with extensive working knowledge of general office practices. General understanding and experience working in corporate environments and business acumen. Experience working in tech companies – highly regarded.

• Strong experience booking and coordinating international travel.

• Experience working with Global teams and managing international time zones.

• Proactive, self-motivated, flexible, solution-oriented and strong team player.

• Must be highly organized with strong follow-up and the ability to perform multiple and changing priorities successfully with little direction.

• Ability to work independently, but also an ability to collaborate with inter-brand and cross-brand EA’s.

• Excellent communication skills – written and verbal and interpersonal skills. Must have the ability to edit and proofread communications, accuracy and attention to detail is critical.

• Strong technology skills, including Microsoft Office suite including PowerPoint, Excel and Word. Experience with virtual collaboration technology such as (Teams, Zoom) and other HR systems (travel booking tools, expense reporting tools, etc.).

Salary: $52,900 - $80,900 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate’s location, experience, and other job-related factors.

Average salary estimate

$66900 / YEARLY (est.)

min

max

$52900K

$80900K

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What You Should Know About Executive Assistant, Yum!

Are you ready to take your career to the next level with a dynamic tech company as an Executive Assistant? This role offers a fantastic opportunity to provide high-performance leadership support while working across multiple time zones. Your day-to-day will include managing executive calendars, organizing travel arrangements, and serving as the gatekeeper for all meeting requests. The team's culture is collaborative, and you'll contribute to a positive work environment by organizing team meetings and celebrations. Bring your proactive approach as you anticipate the needs of executives, ensuring their days run smoothly with minimal supervision. With at least 5 years of administrative experience, you'll leverage your expertise in corporate environments, particularly in tech companies, to maintain confidentiality and handle departmental reports. You'll find that the role not only emphasizes organizational skills but also encourages communication—whether editing correspondence or running meetings. Plus, your strong knowledge of international travel logistics will shine as you coordinate all travels seamlessly. Offering a competitive salary ranging from $52,900 to $80,900 annually, this role also includes bonus eligibility. If you thrive in a fast-paced environment and are looking to make a significant impact, this Executive Assistant position might just be the perfect fit for you!

Frequently Asked Questions (FAQs) for Executive Assistant Role at Yum!

What are the responsibilities of an Executive Assistant at this tech company?

As an Executive Assistant at our tech company, you will manage multiple executives' calendars, organize travel arrangements, and anticipate their needs proactively. You'll also prepare meeting documents, expense reports, and coordinate team events to foster a collaborative atmosphere.