Lease Administrator

Job Description: About Our Organization:Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world's largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America's largest newspaper by paid circulation; Barron's, MarketWatch, Mansion Global, Financial News, Investor's Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).About the TeamDow Jones GRE & WE creates and maintains an inspiring office portfolio of engaging, effective, and evolving employee experiences and workplace offerings. We have a total of 65 lease agreements across 52 cities in 33 countries, including traditional leased offices, serviced offices, and legal - virtual entities.Our GRE & WE Mission:• Be a trusted partners and advisors, delivering a human centric workplace and employee experience, by driving inclusive and strategic real estate / workplace decisions that enable our employees and Dow Jones to thrive.About the RoleWe are looking for an experienced professional with corporate Real Estate Lease Administration experience, responsible for managing lease administration responsibilities such as; maintaining lease documentation and database / portfolio reporting, ensuring rent pay and additional office related expenditures, establish and manage the annual OpEx forecast and budget with ongoing spend analysis, Supplier/Landlord onboarding process, as well as supplier payment. You will oversee the Lease administration process while partnering with Regional GRE & WE Leaders, Finance FP&A, Legal, Tax, Accounting, and external Real Estate advisory and transaction partners. You will report to the Director, Americas & EMEA GRE & WE , who is based in New York. You will be based in our NY office with some expected travel to our Princeton, New Jersey office.You Will:• Support the management of vendor relationships to complete the onboarding process onto Dow Jones Risk Center• Review lease payments and process on a monthly or quarterly basis, as well as invoices for operational costs relating to our locations around the globe• Help process invoices and reimbursement ensuring that expenses have received appropriate approval; coordinates with Finance, AP and others.• Manage and follow up on rental delinquencies via telephone and correspondence, as directed• Input lease information and upload documents into lease administration software• Build and manage departmental budgets for rent and operating expenses• Set-up and manage Purchase Orders• Work together with Regional Real Estate Leaders on upcoming projects and issues• Prepare and compile a variety of weekly, monthly and quarterly reports for internal stakeholders• Prepare affiliate agreements for subleases in coordination with Regional Real Estate Leaders and discuss with business leaders and stakeholders in relevant locations• Triage in-coming requests and questions as it relates to lease status, provider invoice/payment issues and propose solutions• Work closely with Real Estate Advisory partners to ensure databases and records are valid and updatedYou Have:• 7+ Years of Lease Management experience• Strong written and verbal communication skills• Possess a strong affinity for numbers and excel in tasks that require quantitative analysis and attention to numerical detail• Ability to multitask and support simultaneous initiatives, at times under tight time constraints.• Proficient technology and analytical skills• Proficiency in lease administration software• Experience managing real estate contracts and working with vendors• Demonstrated customer service focus and experience• Bachelor’s degree or equivalent career experience within the corporate real estate/facilities/workplace (preferred)• Minimum of 2 to 5 years of relevant experience within a facilities / real estate corporate environment (preferred)• Experience working within a global enterprise with mindfulness of workplace cultural differences and sensitivities (preferred)• Possess working knowledge of business support tools, such as spreadsheets and presentation applications (preferred)Our Benefits• Comprehensive Healthcare Plans• Paid Time Off• Retirement Plans• Comprehensive Medical, Dental and Vision Insurance Plans• Education Benefits• Paid Maternity and Paternity Leave• Family Care Benefits• Commuter Transit Program• Subscription Discounts• Employee Referral ProgramLearn more about all our US benefits#LI-HybridReasonable accommodation: Dow Jones, Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.EEO/AA/M/F/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.Business Area: Dow Jones - People - WorkplaceJob Category: Administration, Facilities & SecretarialUnion Status:Non-Union rolePay Range: $40,000 - $160,000We recognize that attracting the best talent is key to our strategy and success as a company.As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, location, technical and communication skills, and other factors that may prove relevant during the interview process.Pay-for-performance is a key element in our strategy to attract, engage, and motivate talented people to do their best work. Similarly to salary, for bonus eligible roles, targets are set based on a variety of factors including competitive market practice.For benefits eligible roles, in addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce..Since 1882, Dow Jones has been finding new ways to bring information to the world’s top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barron’s, MarketWatch and Financial News.This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view "Find Jobs - Dow Jones." Thank you.Req ID: 42510