Manager SCM Compliance & Small Business Liaison

REPORTS TO: VP, Supply Chain Management

AUTHORITIES / RESPONSIBILITIES:

Compliance:

• Manages the SCM compliance function of Austal USA, and is the point of contact for Compliance for the department regarding the Contractor Purchasing System Review (CPSR), Material Management and Accounting System (MMAS) and the department ISO 9001 compliance
• Monitors and ensures all records and documents are maintained according to supply chain best practices, Government regulations, and Company policies and procedures
• Conducts routine compliance reviews on procurement files to document ongoing operational quality, and submit quarterly reports on risks and recommendations
• Liaises with various government agencies (predominately DCAA, DCMA and SUPSHIP) as well as external audit agencies and other financial consulting organizations
• Prepares responses to DCAA or other government agency audit requests and     reports as well as maintains internal management review& reporting
• Follow up on reviews to verify that corrective actions have been implemented
• Manages personnel whose responsibilities include SCM compliance and procedural activities
• Works with management to identify potential government and risk compliance problems
• Develop and facilitate process improvements derived by compliance or through lean development to enhance business capability
• Supports the development of templates and other tools that support compliant purchasing and supply chain actions
• Coordinates compliance training to address any compliance issues
• Support the Estimating Business System initiative in response to RFP or RFQ requirements to ensure subcontract prices are reasonable based on review and analysis, in accordance with DFARs Cost Estimating System Requirements

Small Business:

• Develop and promote Austal’s policy that demonstrate support for awarding contracts and subcontracts to small businesses including HUB Zone small business, small disadvantaged business, women-owned small business, veteran- owned small business, and service-disabled veteran-owned small business concerns
• Manage and ensure all aspects of the Austal USA Small Business Program are followed to the maximum practical extent such as the following:
  • Developing and maintaining bidders' lists of small businesses and other socio- economic categories from all possible sources
  • Ensuring that Austal’s subcontract Requests For Proposals (RFPs) and Request for Quotes (RFQs) are designed to permit the maximum possible participation of small businesses
  • Participating in the establishment and maintenance of contract and subcontract records in regards to small business concerns
  • Attending, or advising Austal personnel of their need to attend, outreach events, business opportunity workshops, Minority Business Enterprise Seminars, and Trade Fairs
  • Providing counseling directly or indirectly to small businesses including subcontracting opportunities and how to prepare bids to respond to Austal requests
  • Confirming the small business type and/or classification represented by bidders
  • Coordinating Austal’s small business activities with the U.S. Government and/or other customer Small Business personnel on a continual basis to ensure Austal remains compliant and aware of changing small business requirements between audits
  • Working in concert with Business Development, Contracts and Cost/Price personnel throughout the proposal development lifecycle to comment or advise on small business related issues and impacts
  • Ensuring that necessary flow down clauses in are notified to Supply Chain for inclusion in RFP’s, RFQ’s and any follow-on purchase orders

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

• Bachelor’s degree in Business, Supply Chain, Material Management or related field preferred
• 10 years’ related experience may be considered in lieu of degree
• 6-8 years audit, supply chain management, manufacturing/corporate accounting, compliance, or legal related experience required
• 2+ years of experience as a Small Business Liaison Officer or related position either in government or industry required
• Previous experience with cost management and supervision required
• Familiarity and experience with the Uniform Commercial Code and Federal Government procurement laws and regulations, specifically FAR and DFARS
• Experience with government compliance issues required, especially with DCAA/DCMA/SUPSHIP
• Ability to gather, analyze and evaluate facts and to prepare concise oral and written reports
• Familiarity and experience with U.S. Government Small Business websites for reporting, monitoring and information gathering.
• Experience with internal & external audit firms preferred
• Microsoft Office experience is required with proficiency in Excel
• Ability to work with limited direction in a fast-paced environment
• Excellent oral and written communication skills
• Demonstrates ability to multitask and to work collaboratively with other functional groups
• Strong analytical, written/verbal communication, interpersonal, and relationship building skills
• Experience leading, coaching and developing staff
• ERP/MRP: IFS preferred; others like BAAN, SAP, JD Edwards and Oracle are acceptable

DIRECTION EXERCISED: Provides direction to all employees and departments with regard to adherence to state and federal regulations. Has authority to provide work direction and establish performance standards for employees assigned. Responsibility to supply constructive feedback to employees and provides input for performance that may affect employment actions.

DISCRETION EXERCISED: Ability to work independent and exercise sound judgment. Exercises a wide degree of latitude and creativity when analyzing issues and suggesting solutions. Relies on extensive experience and judgment to plan and accomplish goals.

LIAISES WITH: SCM Management, Controller, CFO, DCAA/SUPSHIP, Compliance Consultants and Authorities. The candidate will collaborate across various functions in the supply chain such as Material Program Planning, Estimating, Business Development, Contracts, Programs Procurement, Manufacturing, Quality, and Logistics.

ADDITIONAL GUIDELINES:

• The ability to obtain and maintain a DoD clearance may be required if deemed necessary in the scope of your position responsibilities.

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:

• 18 years of age or older at time of application
• Able to provide proof of US Person Status
• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date
• No felony convictions of Drug crimes within three years from disposition date
• Willing to submit to a drug screen
• Willing to submit to a background check