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At Instructure, we believe in the power of people to grow and succeed throughout their lives. Our goal is to amplify that power by creating intuitive products that simplify learning and personal development, facilitate meaningful relationships, and inspire people to further their educations and careers. We do this by giving smart, creative, passionate people opportunities to create awesome. And that's where you come in, playing a crucial role in our mission:

We are looking for an experienced Executive Assistant for our Chief Growth Officer based remotely. This role provides core EA services and strong program management support for these executives. The Executive Assistant helps our departments function as efficiently as possible by helping manage and coordinate calendars, expense reports, travel, events, meetings, space planning, and special projects. He or she also attends the key meetings we use to run the business, takes notes, and follows up on agreed actions.

What you will be doing:

Proactively maintain calendars and prioritize executive’s time
Protect schedules from low-priority interruptions – intervene when necessary
Process incoming emails & respond when necessary
Attend meetings, take notes, take action items, and follow up on assignments
Arrange and coordinate meetings & events
Set agendas and create content for those meetings
Manage and book travel arrangements & process expense reports
Prepare various reports and summaries
Be a central point for coordination across divisional leaders
Manage various projects, coordinating with various teams and customers

Here's what qualities you will have:

You are open, honest, and highly collaborative.
You can keep track of many workstreams without losing a beat.
You are detail-oriented and use sound judgment.
You express yourself clearly in written and spoken English.
You are committed to a diverse and inclusive workplace.
You are fully proficient with the ins and outs of Google Suite: Mail, Calendar, Docs, Slides, and Sheets.
You are digitally savvy and able to keep up with high demand.
Some experience in the tech industry is preferred.
You are proactive and take initiative when necessary.
You can work with team leaders to create and produce organized content for meetings.
You are confident in setting agendas on an executive level.
Willingness to travel for work events both domestically and internationally as needed.

What success looks like in 6-months:

You are ahead of what needs to be done before it is said.
You can do this because you understand how each leader within their leadership team works.
You have established great and smooth working relationships with everyone you need to work with.
You are the go-to person and driver of actions for the meetings we use to run our business.
You have established a reputation for precision, smoothness, and timeliness.
You understand the voice and position of these Executives and can help coach others across the company when engaging with them.

$80,000 - $100,000 a year

We’ve always believed in hiring the most awesome people and treating them right. We know that the more diverse we are, the more diverse our ideas will be and when we openly welcome those ideas, our environment is better and our business is stronger.

At Instructure we participate in E-Verify and yes, in case you didn't catch it from the above, we are an Equal Opportunity Employer.

All Instructure employees are required to successfully pass a background check upon being hired.

Instructure Glassdoor Company Review

3.3

Instructure DE&I Review

3.5

CEO of Instructure

Steve Daly

Approve of CEO

Average salary estimate

$90000 / YEARLY (est.)

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$80000K

$100000K

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What You Should Know About Sr. Executive Assistant, Instructure

At Instructure, we're excited to bring on a dedicated Sr. Executive Assistant to support our Chief Growth Officer in a fully remote capacity. As a part of our dynamic team, you'll play a vital role in helping us simplify learning and empower personal development. In this position, you'll manage an array of critical tasks, including coordinating calendars, handling travel arrangements, and ensuring that meetings are not just well-organized, but productive, too. You'll have the chance to proactively maintain schedules, manage communications, attend key meetings to take notes, and follow up on action items, all while acting as a central hub for collaboration amongst our divisional leaders. Your organizational prowess and ability to juggle various responsibilities will keep our operations running smoothly. Not to mention, your knack for clear communication—whether written or spoken—will help convey messages effectively within our organization. We believe in fostering a diverse and inclusive workplace where your smart, creative contributions can shine. If you have experience in tech and a passion for organization, we want to hear from you. Your role as a Sr. Executive Assistant is not just about managing tasks but about driving our mission forward, ensuring that our leadership team can focus on what they do best. Let’s create something awesome together at Instructure!

Frequently Asked Questions (FAQs) for Sr. Executive Assistant Role at Instructure

What are the responsibilities of a Sr. Executive Assistant at Instructure?

As a Sr. Executive Assistant at Instructure, your responsibilities will encompass a wide range of tasks. You'll take charge of managing the calendar of the Chief Growth Officer, prioritizing their time to eliminate low-priority distractions. You'll be responsible for processing incoming emails and ensuring timely responses. Additionally, you'll attend key meetings to take notes, create agendas, arrange travel and coordinate special projects. Your role will be integral in maintaining effective communication and ensuring smooth interactions within the executive team and across departments.