Executive – FinOps

The Executive – FinOps at Khan Academy focuses on managing various administrative and operational tasks. This includes ensuring the smooth functioning of the office, handling employee administration, managing assets and logistics, and supporting travel and vendor administration. You'll ensure that everything runs seamlessly to support the organization's mission of providing free, world-class education.

To be considered for the Executive – FinOps role at Khan Academy, candidates must hold a bachelor’s degree in finance or administration and have a minimum of five years experience in an administrative position. Strong organizational, communication, and problem-solving skills are also essential for this role.

The Executive – FinOps plays a crucial role in ensuring that the administrative functions run smoothly, enabling other team members to focus on content creation and learner engagement. By managing logistics, employee onboarding, and vendor relationships, you will support Khan Academy's mission to provide accessible education to millions of learners.

Successful candidates for the Executive – FinOps position should possess strong attention to detail, excellent communication skills, and the ability to prioritize diverse tasks. Proficiency in Google Workspace and Microsoft Office, along with exceptional interpersonal skills, will further enhance your effectiveness in this role.

The working environment for an Executive – FinOps at Khan Academy is dynamic and collaborative, with a commitment to high standards and continuous improvement. You’ll be part of a passionate team that values open communication and innovative problem-solving, making every day an opportunity to contribute to meaningful impact.

When answering, focus on specific examples where you successfully ensured smooth operations, handled logistics, or dealt with vendor relations. Highlight any strategies you used to improve efficiency or enhance the work environment.

Discuss your methods for prioritization, such as time management techniques or digital tools. Provide an example of a time you managed competing deadlines and how you ensured all tasks were completed effectively.

Emphasize your understanding of the onboarding process, from introducing company policies to ensuring access to essential systems. Share any personal experiences that demonstrate your ability to make new employees feel welcome and informed.

You should mention the importance of clear and open communication. Describe your approach to fostering a collaborative environment, such as regular check-ins or meetings, and provide examples of how these strategies have worked for you in previous roles.

Prepare to discuss a specific challenge, detailing the problem, the steps you took to solve it, and the outcome. This illustrates your problem-solving skills and resourcefulness as an Executive – FinOps.

Share specific examples of how you've managed vendor relationships and negotiated contracts. Discuss any systems you’ve used for contract tracking and how you ensure timely renewals and compliance.

Highlight your familiarity with relevant policies and your proactive approach to ensuring compliance. Discuss how you stay informed about policy changes and implement them in your daily tasks as an Executive – FinOps.

Discuss any tools or software that you have used to streamline operations. Provide a specific example that shows how technology helped enhance efficiency or accuracy in your previous roles.

Explain your process for planning travel, including how you handle logistics, bookings, and communication with team members. An example of past travel management will strengthen your answer.

Express your passion for education and how Khan Academy's mission aligns with your values. Share specific aspects of the organization's impact and culture that resonate with you, illustrating why you are an ideal fit for the team.