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Human Resources Coordinator

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For the past 20 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

The Human Resources Coordinator position is responsible for providing essential administrative and coordination support across multiple HR areas, including employee onboarding and offboarding, HRIS administration, employee records management, and HR policy implementation.

Essential Functions

Coordinate pre-employment activities such as background checks, drug tests, and employment documentation.
Facilitate new employee onboarding, including paperwork completion, orientation scheduling, and assisting with the setup of employee profiles.
Process terminations in compliance with each state’s offboarding requirements.
Prepare HR data and present to New Hires during orientation.
Maintain accurate and up to date employee records in the HRIS system.
Process employee data changes, such as promotions, transfers, terminations, and other personnel actions.
Communicate professionally and effectively with various organizations such as Talent Acquisition, Finance, Information Technology, etc.
Generate reports and assist with data analysis as needed.
Ensure data integrity and confidentiality of HR information.
Maintain electronic employee files, ensuring compliance with recordkeeping requirements.
Assist with record retention and disposition activities.
Respond to employee requests for information and documentation related to their employment.
Support the implementation and communication of HR policies and procedures.
Assist in maintaining compliance with employment laws and regulations.
Process and respond to Unemployment Insurance Claims.
Support HR audits and reporting requirements.
Other duties as assigned.

Qualifications

Solid understanding of HR processes and practices.
Familiarity with HRIS systems and proficiency in the Microsoft Office suite of products.
Excellent organizational and time management skills.
Strong attention to detail and accuracy.
Ability to handle sensitive and confidential information with discretion.
Effective communication and interpersonal skills.
Ability to work both independently and collaboratively in a team environment.
Strong problem solving and multitasking abilities.
Knowledge of Federal and State employment laws and regulations is a plus.
Bachelor’s degree in human resources, business administration, or a related field (or equivalent experience).
1-3 years’ experience in HR coordination, administrative support, or a related role.

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

***ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.***

Average salary estimate

$60000 / YEARLY (est.)

min

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$50000K

$70000K

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What You Should Know About Human Resources Coordinator, ProPharma Group

Join ProPharma as a Human Resources Coordinator and make a difference in the biotech and pharmaceutical industries! For over two decades, ProPharma has been at the forefront of healthcare, working with various organizations to efficiently advance scientific breakthroughs and develop new therapies. In this essential role, you will provide crucial administrative support across multiple HR functions. You'll be the backbone of our employee lifecycle, coordinating everything from onboarding new hires to managing employee records. Your days will be filled with activities like handling pre-employment checks, preparing orientation materials, and ensuring data accuracy within our HRIS. Aside from the paperwork, you'll foster communication with different departments, ensuring a smooth flow of information. Every task, from processing terminations to supporting compliance with employment laws, plays a key part in maintaining ProPharma's inclusive and innovative culture. If you have a solid understanding of HR processes and excellent organizational skills, coupled with a detail-oriented mindset, this role offers you the opportunity to thrive in a collaborative environment. Here at ProPharma, we celebrate diversity and believe in creating a workplace where every person can shine. If you're ready to step into a position that supports our mission of improving health and wellness while furthering your HR career, we want to hear from you!

Frequently Asked Questions (FAQs) for Human Resources Coordinator Role at ProPharma Group

What does a Human Resources Coordinator do at ProPharma?

At ProPharma, the Human Resources Coordinator plays a vital role in managing employee onboarding, offboarding, HRIS administration, and compliance with HR policies. You will ensure a smooth pre-employment process, facilitate training and orientation for new hires, and maintain up-to-date employee records, all while working collaboratively across teams.