CONTRACT: Recruiting Coordinator

As a CONTRACT: Recruiting Coordinator at Roofstock, your main responsibilities will include managing the entire interviewing scheduling process, ensuring a smooth candidate experience by collaborating with talent acquisition peers, and maintaining communication with all stakeholders involved. You'll also become proficient with our Applicant Tracking System, Greenhouse, and help maintain accurate recruitment records with confidentiality.

To qualify for the CONTRACT: Recruiting Coordinator role at Roofstock, candidates should possess a BA/BS degree or equivalent experience, along with a minimum of 2 years in administrative or coordination roles. Proficiency in Greenhouse ATS and experience with G-Suite and Slack are also important. Strong communication skills and a commitment to confidentiality are key attributes we’re looking for.

In the CONTRACT: Recruiting Coordinator position, you will support the hiring process at Roofstock by coordinating interview schedules, managing multiple candidate applications, and communicating effectively with internal and external stakeholders. You’ll also assist with candidate assessments and support the onboarding of new hiring managers into our ATS.

The ideal CONTRACT: Recruiting Coordinator at Roofstock should have exceptional organizational skills, strong communication abilities, and a detail-oriented mindset. Flexibility, a proactive approach to changes, and a solid understanding of recruitment processes are crucial for success. Maintaining confidentiality and demonstrating professionalism are also essential.

The work environment for the CONTRACT: Recruiting Coordinator at Roofstock is a hybrid one, based in the Greater Oakland Area. You’ll be expected to work in-office on Tuesdays and Thursdays, collaborating closely with the Talent & Culture team, while also enjoying flexibility that comes with remote work.

When answering this question, focus on specific examples from your past roles where you successfully managed interview schedules, handled multiple calendars, and ensured a smooth process for candidates and interviewers alike.

Discuss your understanding of the importance of confidentiality in recruiting and provide examples of how you have maintained sensitive information securely in previous positions.

Be sure to mention your experience with Greenhouse ATS and any other relevant tools such as G-Suite and Slack. Highlight how these tools helped you streamline the recruitment process and improve communication.

Talk about your organizational strategies—like using task lists, deadlines, or calendar management tools. Provide insights into how you prioritize urgent tasks while keeping the overall recruitment flow steady.

Share a scenario where you successfully adapted to changes in recruitment needs, demonstrating your flexibility and problem-solving skills in challenging situations.

Discuss elements like clear communication, timely feedback, and a welcoming interview environment, emphasizing your role in enhancing the candidate experience in previous roles.

Explain your approach to conflict resolution, emphasizing your ability to listen, empathize, and find common ground while maintaining professionalism and focus on the recruitment goals.

Provide specific examples of how you effectively worked with other team members, including recruiters and hiring managers, to meet hiring goals and foster collaboration.

Share your insights on current recruitment challenges, such as talent shortages or candidate engagement, and discuss strategies you would implement to tackle these challenges.

Express your enthusiasm for learning and developing your skills within Talent Acquisition, discussing specific areas you wish to focus on as well as how this role at Roofstock aligns with your career goals.