Executive Assistant

Job Title: Executive Administrative Assistant
Location: 100% Remote (US Only)
Compensation: $74,000-84,000 + Comprehensive Benefits Package
Reports to: Chief of Staff

Served with Honor is seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to our executive team. In this role, you will manage complex schedules, assist with executive communication, handle sensitive information, and contribute to the efficient running of the business. The ideal candidate will be detail-oriented, able to manage multiple tasks simultaneously, and have excellent communication skills. You will be an integral part of a team that supports our mission of improving the lives of veterans through operational excellence.

At Served with Honor, we foster a supportive, mission-driven environment where employees thrive. Join us if you're ready to help executives streamline operations and make a difference!

What You’ll Do:

Executive Support & Communication:

• Manage multiple calendars and coordinate complex scheduling for meetings, appointments, and travel.

• Compose, proofread, and prepare correspondence on behalf of the executive team.

• Act as the main point of contact between the executive and internal/external stakeholders, ensuring prompt responses and appropriate prioritization of communication.

• Serve as the primary gatekeeper, ensuring proactive communication and maintaining the chain of command.

Meeting & Event Coordination:

• Prepare agendas, take detailed notes, and draft minutes for Board meetings and other executive-level meetings.

• Assist in coordinating company-wide or department-level events, ensuring all logistics are handled smoothly.

• Support the planning and execution of offsites and special events.

Project & Time Management:

• Track key executive projects, monitor timelines, and assist with prioritization of tasks to ensure deliverables are met.

• Maintain a detailed to-do list to ensure efficient task management.

• Collect, analyze, and present data to support decision-making for the executive team.

Documentation & Process Improvement:

• Help document business processes and write standard operating procedures (SOPs) to ensure clarity and accessibility across departments.

• Ensure all processes are well-documented and easily referenced by the team.

General Administrative Duties:

• Prepare reports, spreadsheets, presentations, and other documents to assist with executive decision-making.

• Maintain budgets for offsites and company-wide events, handling requests and queries related to these budgets.

• Perform research as needed to support executive projects and initiatives.

What You’ll Bring:

Experience:

• 5+ years of experience in an administrative support role, with a focus on executive or high-level administration.

• Prior experience with event planning and organizing team or company-wide events.

Technical Skills:

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), as well as Planner, Loop, Teams, and Adobe Acrobat.

• Experience with Canva and social media platforms for business use is a plus.

Organizational & Communication Skills:

• Exceptional organizational skills with the ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

• Strong interpersonal and communication skills, both written and verbal, with a demonstrated ability to build relationships across teams and external partners.

Problem Solving & Decision Making:

• Ability to think critically, proactively solve problems, and develop unique solutions for challenges that arise.

• Demonstrated decision-making capability with a focus on high performance and meeting deadlines.

Confidentiality & Adaptability:

• Proven ability to handle sensitive and confidential information with discretion and professionalism.

• Ability to work independently while also being an effective team player.

Other:

• Professional appearance and demeanor, with the ability to interact effectively with senior executives and stakeholders.

• Ability to travel for executive offsites when required.

Compensation and Benefits:
Along with competitive pay, full-time employees are eligible for the following benefits:

• Healthcare: PPO and HSA plans

• Retirement: 401(k) with up to 3% employer match

• Flexible Spending: Health Savings Account (HSA) and Flexible Spending Accounts (FSA)

• Paid Time Off: 30 Days Paid Time Off (PTO), plus 12 paid holidays, including Christmas closure

• Insurance: Short and Long-Term Disability, Life Insurance

• Family & Medical Leave: Paid Parental Leave, Military Leave, and Bereavement Leave

• Other Benefits: Employee discounts, Jury Duty Pay, Time-Off to Vote, and more

Expected Compensation:
$74,000-84,000 annual salary, plus comprehensive benefits. Pay offered will depend on market location, experience, and qualifications. Additional details about benefits will be shared upon offer.

This position is NOT APPLICABLE to residents of: Alabama, California, Colorado, Kentucky, Montana, New York, North Dakota, Ohio, Oregon, Washington, Wyoming.

Equal Opportunity Employer:
We value diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, disability, or any other status protected by applicable law.