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Executive Administrative Assistant - job 4 of 21

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This position will support several executives within Visa’s Value Added Services Risk and Identity Solutions, managing a fast paced, dynamic environment, handling details of a highly confidential and critical nature.

This role requires a broad working knowledge of departmental and company policies and practices as well as disciplined execution.

Essential Functions:

Proactive Calendar Management: Lead and manage executive calendars, including scheduling and setting up meetings, making logistical arrangements, and proactively managing conflicts based on understanding of priorities.
Meeting, Travel and Events Planning: Arrange complex, international executive travel and full travel itineraries, executive/team meetings, and events.
Liaison: Communicate, problem solve and be a point of contact for a broad range of internal and external professionals on behalf of the Executive.
Partner: Effectively and professionally collaborate with Leadership, Executive Assistants and employees at all levels to ensure an efficient and effective working environment.
Expense Management: Submit accurate expense reports on behalf of the executive and review and approve expenses for key team members.
Be highly proactive (day ahead, week ahead, month ahead, quarter ahead), take ownership to anticipate needs and ensure a smoothly functioning office.
Be adept at managing-up and downstream to ensure deliverables are met timely and accurately

Understand the organization and how to “get things done with a smile” by leveraging a combination of your professional network and formal channels
Apply consistent judgment to organize and prioritize across a complex global organization
Manage high volume of email and other communications and synthesize actions needed to act quickly, seamlessly and professionally

This is a hybrid position. Expectation of days in office will be confirmed by your Hiring Manager.

Average salary estimate

$72500 / YEARLY (est.)

min

max

$65000K

$80000K

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What You Should Know About Executive Administrative Assistant, Visa

As an Executive Administrative Assistant at Visa, located in the vibrant city of San Francisco, you'll find yourself in a pivotal role supporting various executives within our Value Added Services Risk and Identity Solutions department. This isn't just any administrative position; it's a chance to thrive in a fast-paced, dynamic environment where discretion and attention to detail are paramount. Your knack for proactive calendar management will be crucial as you schedule and coordinate meetings, manage potential conflicts with ease, and juggle multiple priorities with grace. Additionally, you will be the maestro of logistics, arranging intricate international travel itineraries and organizing team events that run smoothly. Being a liaison between executives, internal teams, and external stakeholders is part of the everyday rhythm of this role, and your problem-solving skills will shine as you tackle challenges that arise. You'll partner closely with leadership and fellow executive assistants, creating an efficient and collaborative workspace. Accurate expense management will have your keen eye ensuring that all reports are meticulously submitted, including approvals for key team expenses. This role demands someone who's not only proactive—anticipating needs well in advance—but also adept at navigating a complex global organization. If you're ready to handle a high volume of communications and synthesize actions with professionalism, we can't wait to hear from you. This is a hybrid position, and the expectation for in-office days will be confirmed by your Hiring Manager.

Frequently Asked Questions (FAQs) for Executive Administrative Assistant Role at Visa

What are the responsibilities of an Executive Administrative Assistant at Visa?

The Executive Administrative Assistant at Visa plays a crucial role in managing executive calendars, arranging complex travel itineraries, and acting as a liaison for various internal and external stakeholders. The position involves proactive calendar management, organizing meetings and events, handling expense reports, and ensuring smooth communication within the department.