Accounting Assistant

As an Accounting Assistant at Ware Malcomb, you will support the Project Accounting team by managing daily functions, including processing invoices, data entry using accounting software, and handling communications with consultants regarding billing. Your role will also involve assisting with contract preparation and the organization of filing systems, ensuring a high level of service for both internal and external clients.

To apply for the Accounting Assistant position at Ware Malcomb, candidates should have a minimum of 1-2 years of office experience, strong proficiency in Microsoft Office applications, and excellent communication skills in English. Being detail-oriented and organized is essential. Familiarity with billing processes, payment applications, and construction lien forms is a plus but not mandatory.

The salary range for the Accounting Assistant position at Ware Malcomb is competitive, ranging from $22 to $25 per hour, depending on your experience and qualifications. Additionally, there are benefits included, and some roles may even be bonus eligible, allowing for further earning potential.

Ware Malcomb fosters a culture of growth through professional development opportunities and a collaborative work environment. As an Accounting Assistant, you'll learn from experienced team members and may have access to various training programs that enhance your skills in accounting and project management.

Ware Malcomb is located in Irvine, CA, and is highly regarded in the design industry as a leading firm providing architecture, planning, and interior design services. Established in 1972, the company has been consistently ranked among the top architecture and engineering firms, making it an exciting place to grow your career.

In answering this question, share specific accounting software you have experience with, such as QuickBooks or Elevia. Discuss the tasks you performed using the software, like data entry, invoice processing, and any reporting you've done that showcases your competence.

Discuss your approach to task management, perhaps mentioning tools or techniques you use to prioritize effectively, such as to-do lists or digital project management tools. Talk about specific examples from past experiences where you successfully managed competing deadlines.

Provide a detailed example, highlighting how you handled the situation with professionalism. Focus on the steps you took to resolve the discrepancy, ensuring the importance of clear communication while maintaining a good working relationship.

Share your methods for maintaining accuracy, such as double-checking your data entries, reviewing invoices before submission, or utilizing checklists. Emphasize the importance of detail-oriented work, especially in accounting roles.

Express your enthusiasm for the company, perhaps mentioning its innovative projects and positive work culture. Align your career goals with what Ware Malcomb represents and highlight how you can contribute to their mission.

Discuss your organizational skills and methods you've used previously to keep filing systems efficient and easy to navigate. Mention any software you may have used, and highlight the importance of proper organization in an accounting role.

Provide a brief narrative illustrating your coping strategies during stressful times and how you maintain focus under pressure. It's beneficial to include examples of how you meet tight deadlines while delivering quality work.

Mention key traits such as organization, attention to detail, effective communication, and the ability to work collaboratively in a team. Justify with examples showing how these attributes enhance job performance in an accounting role.

Share your commitment to professional development by mentioning resources you utilize, such as industry publications, webinars, and relevant workshops. Showing an eagerness to learn and adapt is crucial for the role.

Research and mention specific projects or success stories associated with Ware Malcomb. Articulate how their mission aligns with your values and career aspirations, reinforcing your interest in the company's work.