Account Payable Specialist

As an Accounts Payable Specialist at City Wide Facility Solutions, your primary responsibilities will include managing vendor payables, accurately recording expenses, assisting in accounts receivables, and maintaining vendor files. You'll also support annual audits and handle sensitive contractor verifications, ensuring compliance and accuracy in all financial transactions.

To become an Accounts Payable Specialist at City Wide Facility Solutions, you should have a minimum of 2 years of experience in the accounting field, strong organizational skills, and exceptional attention to detail. Proficiency in handling sensitive information and excellent communication skills are also essential to thrive in this role.

City Wide Facility Solutions places great importance on employee well-being and professional growth. As an Accounts Payable Specialist, you will benefit from a dynamic work environment that encourages collaboration and offers opportunities for coaching and personal development, all while maintaining a healthy work-life balance.

The work culture at City Wide Facility Solutions is characterized by positivity, respect, and teamwork. Employees are encouraged to collaborate and bring their best selves to work every day. The organization has been recognized for its professional culture in an industry known for challenges, and our family-oriented approach supports flexibility and individual needs.

As an Accounts Payable Specialist at City Wide Facility Solutions, you can expect a comprehensive benefits package that includes medical, dental, and vision coverage after 30 days, along with three weeks of paid PTO, six paid holidays, and a Simple IRA with company match. Such enticing benefits reflect the organization's commitment to employee satisfaction and work-life balance.

When answering this question, share specific instances where you successfully managed vendor accounts, emphasizing how you ensured timely payments and maintained accurate records. Highlight any software you used, key metrics you tracked, and how you handled any issues that arose.

Discuss your time management strategies, such as creating to-do lists, using digital tools, or setting deadlines. Give examples from past experiences where you successfully met tight deadlines and ensured accuracy despite demands.

Talk about your attention to detail and the methods you use for quality control, like double-checking figures and cross-referencing data. Providing specific examples where your careful approach averted potential errors can be impactful.

Use the STAR method (Situation, Task, Action, Result) to outline a specific instance where you identified a financial discrepancy and the steps you pursued to resolve it. Focus on your analytical skills and problem-solving ability.

Detail your proficiency with accounting software like QuickBooks, SAP, or others relevant to the industry. If possible, mention specific situations where you utilized these tools for effective financial management.

Research the company’s mission and culture to express understanding and alignment with their values. Articulate how their commitment to integrity and service resonates with your personal work ethic.

Discuss your approach to building and maintaining positive working relationships with vendors, emphasizing your communication skills, conflict resolution strategies, and the importance of transparency.

Identify the key qualities listed in the job description that you possess, such as attention to detail and problem-solving skills, and provide evidence through past experience or achievements that showcase these traits.

Explain any relevant experiences with accounts receivables that demonstrate your understanding of balance management between incoming and outgoing funds, and the importance of maintaining financial accuracy.

Provide a structured approach on how you prioritize tasks and manage your time effectively under pressure. Mention techniques you use to balance speed and precision, ensuring all work adheres to compliance requirements.