Accounts Payable & Vendor Manager

The Accounts Payable & Vendor Manager at Conductor is responsible for managing the entire accounts payable process, coordinating internal stakeholder and vendor relations, overseeing invoice processing, and optimizing payment schedules. This role involves ensuring strict adherence to the procure-to-pay process and providing analysis for vendor selection and negotiations.

To qualify for the Accounts Payable & Vendor Manager role at Conductor, candidates should have a Bachelor’s Degree and at least 5 years of experience in a Finance or Procurement function. A high degree of accuracy and attention to detail, as well as proficiency in platforms like Airbase and NetSuite, are also required.

In the Accounts Payable & Vendor Manager role at Conductor, you'll play a vital part in ensuring that all procurement activities align with our mission to improve lives. By managing vendor relationships effectively, optimizing payment processes, and conducting thorough analyses, you'll help support our commitment to customer success and innovative growth.

The Accounts Payable & Vendor Manager position at Conductor requires candidates to work from our NYC office four days a week, from Monday to Thursday. This environment encourages collaboration and team engagement while supporting our flexible work culture.

Conductor offers a competitive compensation package for the Accounts Payable & Vendor Manager position, including fully covered medical, dental, and vision plans, a 401(k) with employer contributions, an unlimited vacation policy, paid parental leave, and various employee perks that promote a balanced work-life dynamic.

Be prepared to discuss your previous roles related to accounts payable, including specific tasks you handled such as invoice verification, coding, and the approval process. Highlight any software systems you used, especially if you have experience with Airbase or NetSuite.

When answering this question, emphasize your communication skills and your approach to building long-term relationships. Provide examples of how you resolved conflicts or improved vendor performance through collaboration and regular reviews.

Discuss your analytical approach to vendor selection. Describe any quantitative metrics or qualitative assessments you employ to evaluate vendors. Provide examples of successful negotiations you've conducted and the outcomes for your organization.

Share a specific strategy you use to prioritize tasks, such as creating a daily/weekly task list or utilizing project management tools. Emphasize your ability to stay organized and adaptable under pressure.

Talk about the specific steps you take to ensure accuracy, such as double-checking figures, using reconciliations, or implementing checks and balances. Mention any experiences where your attention to detail helped prevent errors.

Prepare a specific example of a challenge, whether it was a vendor dispute or a systems issue. Discuss the steps you took to resolve it and what you learned from the experience.

Describe your systematic review process for identifying discrepancies and how you communicate with vendors to resolve these issues. Highlight the importance of maintaining transparency and good relationships.

If you've used systems like Airbase or others, discuss your practical experience, how you utilized them to improve efficiencies, and the benefits they brought to your previous roles.

Share methods you use for forecasting cash flow, like reviewing historical data, analyzing vendor payment timelines, and collaborating closely within your team to ensure you meet financial obligations.

Employ a specific example where your initiative led to efficiency gains, such as streamlining the invoice approval workflow or improving communication protocols with vendors, and quantify any positive impacts if possible.