Office Manager - job 1 of 2

Job Description

Dewberry is seeking a motivated and proactive Office Manager for its New York, NY office. The ideal candidate will be energetic, organized, and detail oriented. This individual will support the office and professional team of 90 engineers and planners. In addition to office management responsibilities, the Office Manager will collaborate closely with the Northeast Operations Manager. This role involves performing a variety of administrative and management functions in a fast-paced environment, often handling confidential information and relieving senior managers of designated administrative tasks.

The Office Manager will also supervise a receptionist and administrative assistant assigned to the New York office who will assist him/her with the Office Manager’s duties.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

Responsibilities

• Coordinate the calendar and travel plans of the Northeast Operations Manager and leadership team.
• Schedule, coordinate and handle logistics for in-person and virtual Northeast Leader Meetings.
• Create consolidated reports for the Northeast Unit Manager to be shared among the NE team and distributed to corporate headquarters.
• File and archive both electronic and hard copy documents.
• Support managers, as well as professional and technical staff.
• Handle multiple projects concurrently.
• Research and create presentations.
• Create, edit and maintain forms, templates, reports, graphs, specifications, and letters in Microsoft office programs.
• Handle NY office operations including processing work orders with building management, maintaining reproduction machines & other equipment, oversight on office supplies and upgrades, assisting senior staff with work space arrangements, etc.
• Support onboarding of new staff
• Handle sensitive information with complete discretion
• Manage inventory of office equipment and supplies.
• Respond to and communicate with clients, partners and senior staff via phone, email, letter, and in-person
• Schedule food and beverage services to support meetings. 
• Recommend process improvements
• Supervise the receptionist and administrative assistant who will assist in the execution of assigned duties.

Required Skills & Required Experience

• High school diploma is required; Associates degree or equivalent experience preferred.
• A minimum of 10 years of experience in a professional environment.
• Understanding of engineering business preferred.
• Must be proactive and take initiative.
• Must be a forward thinker and can anticipate and accomplish tasks in a fast-paced environment.
• Proficient in Microsoft Office Word, Excel, PowerPoint, Outlook and Teams.
• Knowledge of Adobe Acrobat.
• Ability to become proficient in company-based computer software programs and processes.
• Strong interpersonal skills surrounding customer relations and supporting others are required.
• Excellent written and oral communication skills.
• Excellent time-management and organizational skills.
• This position requires flexibility to respond to various tasks and changing demands.
• The successful candidate will possess a positive attitude, strong work ethic, and a desire to learn and grow within the firm, and strong sense of professionalism.
• Supervisory experience preferred.

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse, inclusive, and authentic workplace for our employees'. So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.

*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.

Notice to Third Party Recruiters:  Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information.

Salary Range

The projected range for this position is $80,000 - $95,000 annually. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly. These ranges are for NY only.