Coordinator, Facilities
Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.
This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.
Job Description
Position Overview
As the Facilities Coordinator, you will perform general administrative tasks and support Invenergy personnel. You will be responsible for backing up the receptionist coverage, floor management, general upkeep of office spaces, mail distribution and coordination and management of our soon to opened divisible multi-purpose rooms.
Responsibilities
- Sort and distribute all incoming mail and packages to the appropriate floors and individuals.
- Distribute business cards to customers
- Function as reception back up (when receptionist is on lunch/PTO), answering main line phones, greeting customers, ordering office supplies/kitchen supplies
- Maintain tidy appearance of all conference rooms and cafes.
- Keeping conference room stocked with coffee mugs, drinking glasses and pitchers.
- Keeping kitchen stocked with supplies and running and emptying dishwasher/cleaning out the coffee pots
- Wipe down counters as needed
- Stock printer stations and Multi-Functional Devices (MFD) areas with office supplies & copy paper. Maintain inventory of necessary supplies in the office supply closets and printer stations.
- Maintain shipping supplies in each office supply closet including Fed Ex, UPS and Certified Mail envelopes, boxes and paks
- Maintain sanitizer stations with supply of wipes, sanitizer bottles and pumps
- Assist customers (employees) with any requests or questions
- Check freight elevator vestibule regularly for any incoming packages and mail
- Monitor light bulbs out on each floor and create work order for repairs
- Assist in overflow tasks such as creating expense reports, requisitioning Purchase Orders, mailings for departments and other general office tasks.
- Assist with office moves and seating changes
- Update employee name tags with onboards, moves and offboards
Required Skills
- High School Diploma or GED required.
- Eligible to work in the United States without the need for employer visa sponsorship now or in the future.
- Proficient in all MS Office Suite including Outlook, Word and Excel.
- Physical requirements include stooping, standing, walking and ability to lift and carry heavy loads of 30 lbs or more.
- Preferred Skills
- 1+ years of experience in administrative and general office support functions.
- Bachelor’s Degree preferred.
- Excellent communication and organization skills. Ability to take initiative, identify and solve problems. Requires basis analytical skills.
- Professional and able to maintain confidential information.
- Ability to work in a team and be detailed oriented.
- Exceptional customer service skills.
- Able to prioritize assignments, multi-task, and re-prioritize assignments as needed.
- Respond to client inquiries and concerns. Ensures timely and quality service delivery to clients. Follows up with clients to ensure customer satisfaction.
Base Pay
Bonus: 15%
The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.
In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.
Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.
Average salary estimate
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Join Invenergy as a Facilities Coordinator in Chicago, IL, where you will play a vital role in supporting our mission to drive innovation in energy solutions. At Invenergy, we are passionate about creating a cleaner energy future through power generation and storage solutions. As a Facilities Coordinator, your responsibilities will include a variety of essential administrative tasks that keep our office running smoothly. You'll be the friendly face that greets visitors, support the reception during breaks, and help maintain our vibrant office environment. Your duties will include managing office supplies, ensuring our conference rooms are in pristine condition, and assisting with the distribution of mail and packages. Physical tasks like lifting and stocking supplies are all in a day's work for you. We’re looking for someone with strong communication and organizational skills, preferably with prior experience in administrative support. Your role will require a keen eye for detail, the ability to juggle multiple assignments, and a knack for customer service. If you are ready to take initiative and solve problems in a fast-paced and supportive atmosphere, we would love to hear from you!
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