Human Resources US Compliance and Systems Specialist

Founded in Denmark, Ramboll is a foundation-owned people company. We have more than 18,000 experts working across our global operations in 35 countries with thousands of experts working across 70 offices in the Americas. Our experts are leaders in their fields, developing and delivering innovative solutions in diverse markets including Buildings, Transport, Planning & Urban Design, Water, Environment & Health, Energy, and Management Consulting. We invite you to contribute to a more sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Location: Existing Ramboll office locations within the USA. Remote locations will be considered.

Do you thrive in a fast-paced working environment? Are you excited about providing Human Resources (HR) support to management and employees on a broad range of systems and people-related topics? Are you motivated by creating sustainable change that benefits society and nature?

If this sounds interesting to you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Human Resources (HR) department as our new People Advisor (HR Specialist) and work with us to close the gap to a sustainable future.

Your new role

As our People Advisor, you will join our People Advisory organization within North America and report to the Regional Head of People Advisory. Your main tasks will be US-focused. However, you will have opportunities to collaborate with People Advisory across the world on global projects and processes, driving our people agenda forward. As an experienced member of the team, you can take independent responsibility for tasks within your own scope of responsibility.

Your key responsibilities will be:

• Play a pivotal role in developing, implementing, and enhancing HR processes. Ensure global processes are compliant with local multi-state legislative requirements. Work closely with global HR teams to maintain cohesive operations.
• Deepen your knowledge and keep abreast of US local, state, and federal regulations, including developing rules and regulations, particularly in California and New York. Ramboll currently has office presence in 28 states. Provide expert guidance on Ramboll’s policies and procedures, ensuring regulatory compliance. Interpret and advise employees and managers on established policies, procedures, and guidelines.
• Create and update US Employee Handbook.
• Lead or support mergers and acquisitions activities, including due diligence and integration, within the Americas geographies, maintaining compliance throughout the process.
• Serve as “super user” for HR technology systems including ServiceNow HR and Workday HRIS. Support day-to-day operations through handling and resolution of cases in ServiceNow in line with appropriate SLAs. Demonstrate understanding of Workday HRIS functions. Ensure data is consistently updated and accurate.
• Understand and apply Data Privacy & Protection Guidelines and relevant legislation.
• Collaborate across teams globally, championing change and continuous improvement within HR.
• Draft and share people-related communications, such as newsletters, or communications on our intranet.
• Occasional travel (less than 5%) may be required.

About you

As part of the team, you take an active role in improving processes and ways of working while delivering services with a cohesive “One HR” approach. You will work with the People Advisory team to ensure consistent, high-quality support for employees and managers. To set you up for success in this role, we are looking for the following skills and experience:

• Minimum of four years of relevant experience in Human Resources or legal support in a multi-state environment with a strong compliance focus.
• Bachelor’s degree in Human Resources or a related field is strongly preferred.
• Professional in Human Resources (PHR) or equivalent certification, and PHRca (California) certification is strongly desired.
• Comprehensive understanding of employment practices, policies, procedures, and all relevant state and federal employment laws, with an emphasis on California regulations.
• Analytical mindset with proficiency in process optimization, digital capabilities, ServiceNow ticketing system, HRIS (preferably Workday), PowerBI reporting, and Microsoft Office Suite.
• Strong collaborative ability across cross-cultural and virtual environments. Proactive, pragmatic problem-solver with a keen improvement mindset.
• Able to work with a high degree of confidentiality, committed to delivering excellent, inclusive service to employees and managers.

What we can offer you

• Flexible work arrangements
• Generous Paid Time Off
• Excellent health and retirement benefits
• Investment in your development
• Leaders you can count on, guided by our Leadership Principles
• Appreciation for the unique person you are
• The long-term thinking of a foundation-owned company

Ready to join us?

Please submit your application. Be sure to include all relevant documents including your resume or CV and a cover letter connecting your background to the responsibilities of the position. Please note, applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

We recognize that some candidates only apply when they tick every box. However, passion and potential often outweigh a perfect resume and Ramboll’s supportive learning culture can help you grow. So, if this role resonates with you but you don't meet all the requirements, we encourage you to apply. You might be the perfect fit for this opportunity or another within our team.

Thank you for taking the time to apply, we look forward to receiving your application!

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [email protected] with such requests.

Salary Transparency Statement

At Ramboll, your base pay is only part of your overall total compensation package. At the time of this posting, this role is likely to be compensated at an annual base salary between $80,000 - $115,000. Actual pay may be more or less than the posted range, depending on numerous factors, including experience, geographical location, internal equity, market conditions, education/training and skill level, and does not include bonuses, overtime, or other forms of compensation or benefits.

All your information will be kept confidential according to EEO and data privacy guidelines.

All your information will be kept confidential according to EEO guidelines.