Executive Administrative Assistant

As an Executive Administrative Assistant at SmartRent, your primary responsibilities include providing high-level administrative support to the Executive Administration Director and senior executives, managing calendars, coordinating travel, and acting as a liaison between various stakeholders. You'll also prepare agendas for meetings and assist in the creation of PowerPoint presentations to support the executives.

To qualify for the Executive Administrative Assistant role at SmartRent, you should have 5-8 years of experience supporting C-level staff, excellent time management skills, and proficiency in Microsoft Office Suite. Excellent verbal and written communication skills, as well as strong organizational abilities, are essential for success in this role.

SmartRent values professional growth and offers numerous opportunities for development, including access to various training programs and workshops. As an Executive Administrative Assistant, you'll be encouraged to learn and enhance your skillset, contributing to your career growth within the proptech industry.

At SmartRent, Executive Administrative Assistants enjoy competitive benefits, including 100% employer-paid medical coverage, flexible PTO, and robust 401k and employee stock purchase plans. We believe in promoting work-life balance and investing in the future of our employees.

The work environment at SmartRent is collaborative and dynamic. As an Executive Administrative Assistant, you'll work closely with senior executives and engage with various teams, making the role both challenging and rewarding. Our culture emphasizes teamwork, innovation, and real estate tech enthusiasm.

In your answer, highlight specific examples where you managed schedules, handled sensitive information, or coordinated travel for C-level executives, demonstrating your ability to maintain confidentiality and prioritize effectively.

Share your strategies for prioritization, such as creating to-do lists or utilizing project management tools, to illustrate your organizational skills and how you juggle competing priorities efficiently.

Discuss the calendar management software you're familiar with and explain how you ensure that all appointments are coordinated seamlessly, highlighting your attention to detail.

Emphasize the importance of confidentiality in your role, provide examples of how you've protected sensitive information in past positions, and describe your understanding of data privacy protocols.

Share a specific example that showcases your problem-solving abilities and how you maintained professionalism during a challenging scenario, offering insights into how you resolved the issue.

Talk about your strategies for facilitating communication, such as regular updates or meetings, and share how you ensure that messages are conveyed accurately between teams.

Discuss your approach to event planning, touching on aspects like budgeting, timelines, and vendor coordination, while highlighting your organizational skills to execute successful events.

Describe your techniques for managing stress, such as prioritizing tasks, staying focused, and using tools to track deadlines, showcasing your ability to perform well under pressure.

Highlight your proficiency in Microsoft Office Suite, particularly your experience in creating impactful presentations with PowerPoint, showcasing any specific examples of your work that stood out.

Share your excitement for the proptech industry and how SmartRent’s commitment to innovation aligns with your professional aspirations, emphasizing how you can contribute to the team.