HR/Payroll Coordinator

Description

SUMMARY: All Tri-Eagle Sales employees are expected to live and lead the Tri-Eagle Sales FISH philosophy and company values with a focus on customer service.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

PAYROLL & HR

• Payroll administration which includes processing bi-weekly payroll (PTO, time edits, personnel changes, internal payroll, incentive payments, pay adjustments, etc.) for all 2 locations (Ocala and Midway)
• Post open positions in Paylocity and pre-screen applicants
• Order background checks, schedule drug tests and physical assessments for new hires and request DOT previous employment information and FMCSA Clearinghouse queries as required for employees
• Process new hire documentation and process new employees in Paylocity
• Assist with personnel policy and procedure issues, attend weekly People Meeting 
• Conduct new employee orientation 
• Update and maintain physical and digital organization chart
• Maintain employee files and DOT driver qualification files
• Handle employee separation process
• Send weekly communication to applicable employees regarding DOT medical certificate and driver’s license expiration dates
• Complete DOT employment verification/safety performance history records requests for previous employees
• Handle employee inquiries regarding payroll, benefits, company policies, etc. Escalate questions/issues to HR Director as needed 
• Monitor the 30/60 and annual review process

ADMINISTRATIVE & ACCOUNTING 

• New employee Cintas uniform orders and tracking of yearly uniform allowance spending
• Assist with setup of company applications and programs, such as Paylocity, Outlook, and BrewU
• Assist with iPhone and iPad provisions, as needed
• Cross train and perform duties as a backup for Route Accounting Coordinator, as needed
• Create and distribute monthly newsletter to all employees

Miscellaneous 

• Attendance and punctuality are critical. Although days and times are subject to change, generally the shift is Monday - Friday and begins at 8:00 am.
• Follow all company policies and procedures in addition to performing other duties as assigned.
• Work safely and adhere to company safety policies and procedures.
• While on duty, in and away from the office, the Payroll Specialist/Administrative Assistant represents Anheuser-Busch and Tri-Eagle Sales and must exhibit excellent interpersonal relationship skills, use good judgment, and act and dress in a professional manner.
• The position must relate well with all department personnel and supervisors, retail customers and the general public.

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

High school diploma or general education degree (G.E.D.) and 2-3 years Human Resources experience including payroll preferred.

COMPUTER SKILLS:

Must be proficient in Microsoft Excel, PowerPoint, Teams, Outlook and Word. Previous experience with Paylocity or other HCM system preferred.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in group situations to customers, clients, and other employees.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  

REASONING ABILITY:

Ability to solve practical problems and deal with several concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee frequently is required to use hands to finger, hand, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must frequently lift and move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

While performing the duties of this job, the employee occasionally works near moving mechanical parts.

The noise level in the work environment is usually moderate.

Requirements

QUALIFICATIONS AND REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE:

High school diploma or general education degree (G.E.D.) and 2-3 years Human Resources experience including payroll preferred.

COMPUTER SKILLS:

Must be proficient in Microsoft Excel, PowerPoint, Teams, Outlook and Word. Previous experience with Paylocity or other HCM system preferred.

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in group situations to customers, clients, and other employees.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  

REASONING ABILITY:

Ability to solve practical problems and deal with several concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee frequently is required to use hands to finger, hand, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, and reach with hands and arms.

The employee must frequently lift and move up to 15 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

While performing the duties of this job, the employee occasionally works near moving mechanical parts.

The noise level in the work environment is usually moderate.