Production Coordinator

As a Production Coordinator at Web Summit, your responsibilities will include assisting in the planning of global events, coordinating communication among the production team, and managing operational logistics like venue liaison and staff management. You’ll also be involved in overseeing various aspects of pre-production, ensuring everything runs smoothly from partner activations to VIP events.

To apply for the Production Coordinator position at Web Summit, you’ll need a Bachelor’s or Master’s degree and prior experience in event planning or coordination roles. Strong organizational skills, attention to detail, and the ability to multitask are essential, along with a passion for tech and events.

The work environment at Web Summit is dynamic and fast-paced, designed for individuals who thrive under pressure. As a Production Coordinator, you can expect a collaborative atmosphere where you’ll work closely with diverse teams dedicated to delivering exceptional events, all while benefiting from a hybrid-working model that promotes flexibility.

At Web Summit, there are numerous growth opportunities for a Production Coordinator, including access to a dedicated in-house Learning and Development department, workshops, online learning resources, and potential career advancement within the organization as you gain more experience in event operations.

Web Summit emphasizes employee wellbeing by offering generous benefits, including fully subsidised healthcare, flexible working arrangements, and a wellness subsidy of €1000 per year. Additionally, employees can participate in community-building events and activities to enhance morale and foster a supportive work culture.

When answering this question, focus on a specific example where your planning and organizational skills led to a successful event. Detail your role, the challenges you faced, and how you overcame them, emphasizing teamwork and how you ensured effective communication throughout the process.

Employ a methodical approach in your response, such as using to-do lists or project management tools. Discuss how you assess deadlines, impact, and resources available, and emphasize your ability to stay organized amidst competing priorities.

Share specific techniques you use to manage stress, such as taking deep breaths, maintaining a clear focus on tasks, and effective communication with your team. Highlight an experience where you faced unexpected challenges but managed to stay composed.

Discuss your problem-solving mindset. Provide an example of a last-minute issue you encountered and detail the steps you took to resolve it quickly, showcasing your adaptability and decision-making skills.

Mention any relevant software you’ve used, such as project management tools, CRM systems, or event planning platforms. Be prepared to explain how these tools have enhanced your efficiency and communication in past roles.

Explain your strategies for maintaining open communication, such as regular check-ins, using group messaging tools, and ensuring all team members are aware of their roles and responsibilities. Highlight the importance of clarity and transparency.

Provide your insights on the key elements that contribute to a great attendee experience, such as logistics, engagement, and networking opportunities. Share examples of how you've implemented these elements in previous events.

Talk about the importance of gathering feedback, measuring attendance against goals, and analyzing participant engagement. Discuss how these metrics help you to improve future events and how you contribute to valuable debrief sessions.

Discuss factors you consider when selecting a venue, such as capacity, location, accessibility, amenities, and budget. Share your experience in researching and liaising with venue management to ensure it meets event requirements.

Describe your approach to understanding and implementing necessary regulations and safety protocols, including thorough research and collaboration with authorities. Provide examples where adherence to safety measures ensured a successful and compliant event.