Payroll & Systems Manager

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue.   

To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. In fact, our partners do not just support the expansion of live events in the Kingdom; they are also the partner of choice for heavyweights like Apple, Amazon and AliBaba.   

Be part of something BIG! Building on the success of record-breaking tech event LEAP, the most attended tech event in the world, Tahaluf is making a huge impact on the global events sector. Tahaluf is bringing iconic Informa brands to the Kingdom of Saudi Arabia, including Cityscape Global, which celebrated record-breaking participation at its debut Saudi edition and award-winning cyber-security event Black Hat.

Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo. Be ready to be thrown in at the deep end, taking on large-scale projects from day one, under the guidance of a supportive leadership team who will encourage your personal development and offer you new opportunities.  

We are building awe-inspiring expereinces. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:  

• Work within a highly dynamic business with the energy and style of a start-up  

• Be part of building a business that is launching new products and events at scale  

• Grab an opportunity to accelerate your career and make a real impact.  

This is an exciting opportunity for a Payroll & Systems Manager with a strong focus on payroll and systems.

We are seeking a motivated and organised Payroll & Systems Manager to oversee and manage payroll operations, HR systems, and government payments for our Saudi Arabian operations. The successful candidate will assist with the timely and accurate administration of payroll, benefits, and HR records for Tahaluf, while ensuring compliance with relevant laws and company policies. This role requires a strong attention to detail, excellent organisational skills, and the ability to manage sensitive employee information with confidentiality.

Responsibilities:

Payroll Management

• Process and manage all aspects of payroll for Tahaluf, ensuring timely and accurate payment of salaries, bonuses, and allowances
• Maintain payroll records, including new hire, termination, and employee status changes, to ensure accurate and up-to-date payroll data
• Calculate and apply deductions (e.g., unpaid leave, maternity leave, pension contributions) as per relevant laws and company policies
• Be the first point of contact and assisting employees with payroll-related queries, ensuring clear and timely communication
• Ensure compliance with tax regulations, Saudi labour laws, and reporting requirements
• Oversee the timely and accurate submission of government-related payments and filings, including GOSI (General Organization for Social Insurance)
• Stay up to date with changes in local payroll regulations and government requirements to ensure full compliance.
• Manage the preparation and filing of necessary government reports, responding to government audits and queries when needed.

HR Systems & Admin

• Input data in SAP HR and other databases to assist in record maintenance
• Assist with the offboarding process, including calculating the final settlements and terminating the necessary records
• Assist in preparing documents for employee benefits such as health insurance and end-of-service gratuity
• Manage the administration of employee leave, including annual, sick, and other leaves such as maternity and paternity
• Administer and maintain HR software and payroll systems, ensuring data accuracy, security, and system updates.
• Ensure integration between HR systems (HRIS) and payroll systems for seamless processing of employee data and payroll activities.
• Oversee system upgrades, troubleshoot issues, and work with IT or third-party vendors to ensure system efficiency and compliance.
• Train payroll and HR teams on the use of HR software and ensure correct data entry, especially in relation to payroll and compensation.
• Support the HR team with any ad hoc projects/tasks as required

Reporting

• Compiling and tracking information for reporting purposes such as annual flight allowances, salary advances, visa reports, etc.
• Assist in generating HR reports for internal and external purposes
• Run ad hoc reports for key stakeholders across the business as needed

Required Experience & Skills:

• Experience within a HR administration role and environment
• Speaks and writes clearly and fluently in English to both individuals and groups
• Understanding of local labor laws and regulations, including tax obligations and end-of-service gratuity calculations
• Strong attention to detail
• Ability to prioritise work tasks and meet deadlines
• Proficient in the use of Microsoft Word and Excel
• Strong team-player
• Ability to handle highly sensitive and confidential information
• Excellent communication and interpersonal skills
• Flexible and adaptable
• Cultural awareness and sensitivity

Core Benefits:  

• Medical Insurance for individual and family  
• Annual leave – 25 days
• Manager and above, School fees contribution, 40,000 SAR per child per year, up to a max of three children  
• Wellbeing Benefits  
• Remote working on Sundays  
• Working anywhere – 1 month every year

Additional Benefits where the Saudi National is relocating within KSA Only*:  

• Paid flight to Riyadh (for you and your dependents) 
• Relocation costs to cover a hotel room – up to 30 days (single / family room), & Excess baggage allowance of up to SAR 1500 

*If eligible