Recruiting Coordinator

As a Recruiting Coordinator at Luma AI, your main responsibilities include managing interview schedules, ensuring smooth communication with candidates, and maintaining up-to-date candidate data in our ATS, Ashby. You’ll also be involved in preparing interview materials, arranging candidate travel, and organizing recruiting events, all while tracking important recruiting metrics.

To qualify for the Recruiting Coordinator position at Luma AI, you’ll need at least 3 years of experience in recruiting coordination. Previous experience in a tech company is preferred. Strong organizational skills, excellent communication abilities, and a tech-savvy approach are essential for managing multiple priorities effectively.

Luma AI is seeking candidates who are meticulously organized, adaptable, and proactive in addressing challenges. A problem-solving mindset and a passion for creating an inclusive candidate experience are key attributes that will help you excel in this role.

At Luma AI, we prioritize the candidate experience by fostering clear communication, timely updates, and creating a welcoming environment throughout the hiring process. As a Recruiting Coordinator, you will play a significant role in ensuring each candidate feels valued and prepared.

In the role of Recruiting Coordinator at Luma AI, you will primarily work with our ATS, Ashby, along with Google Workspace and various scheduling tools to manage candidate communications and interviews effectively.

When answering this question, highlight specific examples of how you've managed complex scheduling, addressing any challenges. Discuss the tools you used while emphasizing your attention to detail and ability to coordinate across different time zones.

Share your approach to data management, including how you ensure accuracy and completeness. Mention any previous experience you have with ATS systems, particularly with Ashby, and how these systems help streamline the recruitment process.

Explain your problem-solving mindset and demonstrate adaptability by sharing a specific example where you successfully navigated a last-minute change, ensuring that all parties remained informed and engaged.

Discuss your commitment to clear communication, timely responses, and personalized interactions with candidates. Mention any initiatives you've taken to improve the candidate experience in your previous roles.

Talk about your past experiences organizing both virtual and in-person recruiting events. Highlight how you approached planning, execution, and follow-up, ensuring engagement and positive experiences for all participants.

Discuss the importance of tracking metrics to inform recruitment strategies. Provide examples of how you've used data to identify areas for improvement and enhance the hiring process.

Share your strategies for effective communication, such as establishing regular check-ins or using collaborative tools. Emphasize your interpersonal skills and ability to build relationships with diverse stakeholders.

Offer a concrete example where you identified inefficiencies in your previous roles and implemented solutions that streamlined hiring processes, resulting in quicker placements or a better candidate experience.

Express your commitment to diversity and inclusion, sharing specific examples of how you've contributed to these efforts in your past roles. Emphasize the importance of creating diverse teams and inclusive hiring practices.

Reflect on Luma AI's mission and values, and explain how they align with your own passions and professional experiences. Highlight your enthusiasm for contributing to the team and supporting the innovative work being done in the AI space.