As the Operations Coordinator at vdB&A, you'll engage in a variety of tasks including scheduling meetings, managing office supplies, and organizing firm events. Your role will involve coordinating travel arrangements, maintaining records in Asana, and ensuring the office space is efficient and welcoming. You’ll support both teams and vendors ensuring smooth operations in all aspects of our fun and collaborative workplace.

To qualify for the Operations Coordinator role at vdB&A, you should possess a Bachelor’s degree or equivalent experience alongside five years of administrative support in an office setting. Excellent verbal and written communication skills, strong organizational abilities, and proficiency in tools like Microsoft Office and Asana are essential to succeed in this role.

The Operations Coordinator position at vdB&A allows you to work remotely while following Philippine Standard Time. Your work hours will align with Pacific Daylight Time from 8:00 AM to 5:00 PM, giving you flexibility while maintaining a structured working environment that embraces collaboration, efficiency, and engagement with your diverse team.

At vdB&A, company culture is pivotal! As an Operations Coordinator, you’ll be part of a collaborative and fun team that values creativity and innovation. We believe in a supportive work environment where every team member’s contributions are recognized, making it an exciting place for personal and professional growth.

In the Operations Coordinator role at vdB&A, proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is crucial, as well as experience with Asana. These tools will assist you in managing projects, scheduling tasks, and maintaining an organized workflow that supports the operations team in their various initiatives.

When answering this question, demonstrate how you effectively organized and prioritized tasks, set deadlines, and ensured communication between stakeholders. Highlight specific tools you used, like Asana, and how your planning led to successful event outcomes.

Showcase your adaptability by discussing a situation where priorities shifted. Explain your process for reassessing tasks and how you communicate with your team to realign goals while still meeting deadlines.

Share how you track inventory levels, implement reorder systems, and utilize tools like spreadsheets or inventory management software. Emphasize your attention to detail and proactive measures to ensure that supplies are always available.

Provide specific examples of events you've coordinated, detailing your responsibilities such as budgeting, logistics, and vendor management. Highlight how you contributed to the overall success and enjoyment of the events.

Demonstrate your time management skills by explaining how you assess the urgency and importance of tasks. Discuss any tools you use for tracking, like Asana, to keep your workflow organized and efficient.

Discuss skills like communication, problem-solving, organization, and project management. Tailor your response to demonstrate how these skills directly contribute to the collaborative culture at vdB&A.

Describe your approach to communication and follow-ups with vendors. Explain how you build strong relationships based on trust, reliability, and mutual goals, which ensures high-quality service delivery.

Highlight your attention to detail and organizational abilities in arranging travel and accommodations. Discuss how you ensure compliance with company policies while meeting team preferences.

Express your passion for creating a vibrant, inclusive workplace. Share specific examples of how a well-organized and engaging environment enhances team productivity and morale.

Discuss your strategy for tailoring communication styles to different audiences, ensuring clarity and understanding. Mention your use of regular updates and feedback sessions to keep everyone connected and informed.