Global Talent Visa Officer

Job Scope

The Royal Society is an endorsing body for the Global Talent visa, applying our sector expertise to manage visa endorsements for research and innovation professionals wishing to work in the UK. This post plays an important role in helping the Royal Society expand the Global Talent visa, which is vital to the mobility of the academic and research community.

 

This is an opportunity to gain unique exposure to the global talent and immigration landscape. The postholder will provide essential administrative support to the Global Talent visa team, supporting the team with the smooth delivery of all operational aspects of the Society’s role as an endorsing body and contributing to ongoing improvement in the expansion of the Global Talent visa. You will also help the team deliver external engagement, including working with other endorsing bodies and the Home Office, as well as prospective applicants.

 

This role would suit an individual looking to develop their administrative skills working within a small team, including processing documentation and improving processes, while gaining knowledge of the UK immigration landscape.

 

Reports to: Programme Manager, Global Talent Visa

Line manages: N/A

Location: Carlton House Terrace, London, SW1Y 5AG plus hybrid remote working

Hours: full-time, 35 hours per week

Pay Band: B

Salary: £31, 500

Contract type: permanent 

 

The application closing date is 14 April 2025 at 23:59. 

 

Interview will take place on 30 April/1 May 2025. 

 

Please note that we are unable to offer sponsorship for this role.

Responsibilities

• Provide day-to-day administrative support to the team in the processing of the Global Talent visa endorsement applications.
• Receive and prepare all Global Talent visa endorsement applications forwarded to the Royal Society by the Home Office for consideration.
• Ensure accurate record keeping and data collection/retention.
• Act as first point of contact for all queries from prospective applicants and support the management of general enquiries.
• Support with the endorsement application process, including assisting Global Talent Visa Managers in assigning and following up with peer reviewers, as needed.
• Assist the team with the promotion of the Global Talent visa to key audiences, including assisting with presentations and participation in events and meetings to raise awareness and increase engagement.
• Assist with analysis of Global Talent visa information, when required.
• Work collaboratively with others to support continuous ongoing improvement and implementation of good practice, including contributing to review of documentation, procedures and processes and scheme development and evaluation to ensure provision is relevant for the science community and is delivered efficiently and effectively.
• Role model desired behaviours in line with the RS Grants Team Charter.
• Share experience and ideas with others in the Grants Section and the Society and contribute broadly to the Royal Society’s mission and priorities.

Key Knowledge and Skills Required

 

KNOWLEDGE AND EXPERIENCE

 

Experience of working in administrative roles or similar role

Essential

Experience of working in a team and across teams

Essential

Experience of effective internal and external engagement with people at various levels of seniority

Essential

Experience of using Microsoft Office (in particular Word, Excel, Teams and SharePoint)

Essential

Experience of record and data management

Desirable

An understanding of the research and innovation system in the UK including the higher education and public and non-profit research organisation sector                 

Desirable

Interest in Science

Desirable

 

 

SKILLS

 

Excellent communication (oral and written) and interpersonal skills

Essential

Excellent organisational and time management skills                                            

Essential

Strong attention to detail and meticulous record keeping

Essential

Strong IT skills                                                                                                    

Essential

Ability of use tact and diplomacy and to handle confidential information                 

Essential

Good analytical and problem-solving skills

Desirable

 

 

Competencies

Self-management

·         Enthusiastic and positive attitude

·         Reliable and consistent

·         Output is accurate and of high quality

·         Punctual and meets deadlines

·         Confident of own abilities

·         Knows personal values, strengths, weaknesses, opportunities, and limits

·         Gains insight and learns from mistakes

·         Learns from challenges and can implement changes to avoid similar in the future

·         Is open when faced with constructive criticism

·         Ensures actions are consistent

·         Works within the Royal Society Values at all times

·          

Working with others

·         Willing to cooperate and share knowledge within the team, Shares all relevant, critical and useful information

·         Willing to help others in times of need

·         Listens to and acts upon feedback from senior colleagues and willingly learns from others

·         Understands that one’s own actions and behaviours will influence how others perceive and engage with the Society

·         Offers their assistance if they have the capacity, without the need to be asked.

·         Actively seeks opportunities for gaining feedback from others

·         Presents with confidence within own section and area of remit.

·         Communicates confidently, asks questions and checks for understanding.

·         Values the input of others, balances that with a sense of purpose to get the job done

·         Possesses self-awareness and senses situations prior to acting or communicating.

Resource management

·         Is aware of and works within budgetary and resource constraints

·         Organises own workload prioritising according to business need

·         Is flexible and adapts to changing circumstances and priorities

·         Looks for ways to improve quality or results

·         Meets the standards of quality expected of their role

·         Can multitask and manage urgency in a calm and practical manner

·         Performs a wide variety of tasks and changes focus quickly as demands change

·         Undertakes additional responsibilities and responds to situations as they arise with minimal supervision.

 

Critical thinking

·         Thinks tasks, queries and problems through and considers what they need to know

·         Uses relevant information when providing a service, solving a problem or dealing with a query

·         Is open to new ideas and willing to try them

·         Makes decisions within well-defined guidelines

·         Uses initiative to select most appropriate solution to straightforward problems

·         Analyses both successes and failures for clues to improvement

·         Prepares for problems or opportunities in advance

·         Highlights any issues or problems with tasks

·          

·         Proposes various solutions or options for consideration defining the pros and cons of each

Adaptability

·         Adapts to changes in workload without letting standards slip

·         Listens to and accommodates the alternative views of others

·         Takes on new challenges when asked to do so

·         Is receptive and accommodating when asked to take on new projects outside of their usual job specification.

·         Remains open-minded and changes opinions on the basis of new information

·         Performs a wide variety of tasks and changes focus quickly as demands change and with minimal disruption or fuss

Managing people and relationships

·         Values and appreciates the importance of feedback

·         Shares responsibility for the performance and workload of the team where appropriate

·         Handles requests promptly and politely

·         Respects opinions and deals appropriately with complaints

·         Works to improve the performance of oneself and others by pursuing opportunities for continuous learning.

·         Constructively helps others in their development.

·         Exhibits a “can-do, will-do” approach and inspires peers to excel.

·         Asks questions and probes to understand stated and underlying needs, issues, concerns and problems

·         Addresses concerns and problems fairly, empathetically, decisively and promptly, maintaining a diplomatic and professional manner

·         Manages expectations and keeps everyone concerned  up-to-date on progress

·         Raises concerns and recommends potential solutions for those processes that negatively impact on relationships, customer service or the fair treatment of customers.