Shop Administrator

The Shop Administrator at Fay plays a pivotal role in managing daily administrative tasks that support shop and warehouse operations. Key responsibilities include managing equipment transfers, reconciling timecards for personnel, processing vehicle maintenance, and overseeing work orders. By maintaining meticulous records and ensuring smooth logistical operations, you contribute significantly to the efficiency of our equipment group.

To apply for the Shop Administrator position at S&B USA Construction, candidates should have at least a high school diploma, although a college degree is preferred. Additionally, applicants should have experience in construction administrative support or project management. Strong skills in bookkeeping, organization, and communication are essential for success in this role.

The work environment for a Shop Administrator at Fay is primarily indoors, with some exposure to typical shop conditions. While most tasks will be office-based, you may occasionally encounter unusual elements such as dust or noise. Nonetheless, the environment promotes safety and allows you to make a significant impact on our operations.

In the Shop Administrator role at S&B USA Construction, physical demands include the ability to operate standard office equipment and the need for substantial wrist and hand movements. The role may involve lifting up to 15 pounds occasionally and requires staying stationary for approximately 50% of the time, making it suitable for those seeking a balanced office environment.

S&B USA Construction provides a robust benefit package for Shop Administrators including medical, dental, and vision insurance, a 401K plan with a generous company match, life and disability insurance, as well as paid time off and holidays. This comprehensive package reflects our commitment to valuing our employees and their well-being.

When preparing to answer this question, emphasize your organizational skills and ability to handle multiple responsibilities simultaneously. Discuss methods like creating to-do lists, identifying urgent tasks, and using project management tools to ensure efficient workflow.

Focus on any experience you have with construction-specific software or general administrative tools. Be prepared to discuss how these tools have aided your past roles in managing schedules, tracking maintenance, and facilitating communication within teams.

Provide a specific example showcasing your conflict resolution skills. Highlight the situation, your approach to finding a mutual understanding, and the positive outcome that resulted from your intervention.

Discuss practices such as double-checking work, utilizing checklists, and systematic documentation that ensure accuracy. Explain how these strategies are particularly important in the context of administrative duties where precision is crucial.

Stick to your flexible approach and ability to adapt. Share how you would reassess your task priorities, communicate changes with your team, and ensure that all operations remain smooth despite the shift.

Provide specific techniques you’ve used to manage your time well, such as time blocking, setting deadlines, and prioritizing tasks by urgency and importance. Relate these techniques back to their effectiveness in construction administrative roles.

Reflect on your skills and experiences that align well with the job’s requirements. Highlight your familiarity with construction environments, administrative expertise, and a strong commitment to safety and client satisfaction.

Emphasize the importance of continuous learning in this field. Discuss your strategies for staying updated, such as attending training, subscribing to industry publications, or participating in relevant workshops.

Discuss your styles of communication, whether it's through regular team meetings, maintaining open channels of dialogue, or using collaborative tools that facilitate information sharing and transparency among team members.

If applicable, share your experiences with safety audits, emphasizing your responsibilities and the actions you took to ensure compliance and promote a safe working environment. It’s beneficial to relate experiences that demonstrate your commitment to safety.