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Office & Facilities Manager

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As a Manager of Office & Facilities Management in Optiver’s New York office, you will support our goal of creating the best-in-class employee, candidate and guest experience. Working with the Office Operations team, you will influence decisions for the physical space, health and safety, security, hospitality, catering and office administration. As part of a collaborative team, you can develop an office environment that aligns with our culture of high performance and high reward.

What you’ll do:

You will lead the planning and execution of all office operations initiatives, from facilities and office management to remodeling to personnel moves and vendor management. Working closely across teams and offices, you will oversee space requirements to create a best-in-class employee experience.

As a Manager of the Office Operations, your key responsibilities will include:

Partnering with the US Senior Facilities Manager to establish high-level goals, policies and processes based on business impact and return on investment;
Working with external partners, including building management, general contractors and individual trades as well as workplace experience vendors;
Supporting senior leader alignment and communication around any office or space renovations and act as the point of escalation;
Monitoring SLAs, KPIs and contractual agreements of external partners. Where required, evaluating alternative providers and supporting necessary change management;
Overseeing the local Office Operations budget, ensuring the proper procedures are in place to track, analyze and report costs regularly.

What you’ll get:

You’ll join a culture of collaboration and excellence, where you’ll be surrounded by curious thinkers and creative problem solvers. Motivated by a passion for continuous improvement, you’ll thrive in a supportive, high-performing environment alongside talented colleagues, working collectively to tackle the toughest problems in the financial markets.

In addition, you’ll receive:

The opportunity to work alongside best-in-class professionals from over 20 different countries.
Ownership over initiatives that directly solve business problems.
401(k) match up to 50% and fully paid health insurance
25 paid vacation days alongside market holidays
Extensive office perks, including breakfast, lunch and snacks, regular social events, clubs, sporting leagues and more.

Who you are:

A variety of experience across office management, facilities management and construction projects;
Solid experience with facilities management, remodeling, restacks and office moves;
An understanding of building infrastructure/MEP fundamentals, such as HVAC, electrical, plumbing;
A proven background in building the best workplace experience;
A history of strong vendor management;
Good understanding of technical solutions such as ticketing systems;
High resiliency to competing priorities and uncompromising focus on quality;
Ability to build strong relationships and credibility across a broad range of stakeholders;
Professional verbal and written communication skills;
Excellent organization and leadership skills;
Patience and understanding when analyzing data and its use in critical problem-solving;
Flexibility to work occasional evenings or weekends;
Ability to work independently with minimal supervision in high-pressure situations.

Who we are:

At Optiver, our mission is to improve the market by injecting liquidity, providing accurate pricing, increasing transparency and stabilizing the market no matter the conditions. With a focus on continuous improvement, we prioritize safeguarding the health and efficiency of the markets for all participants. As one of the largest market making institutions, we are a respected partner on 100+ exchanges across the globe.

At Optiver, we are committed to creating a diverse and inclusive environment of mutual respect. Optiver recruits, employs, trains, compensates and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability or other legally protected characteristics.

Below is the expected base salary for this position. This is a good-faith estimate of the base pay scale for this position and offers will ultimately be determined based on experience, education, skill set, and performance in the interview process. This position will also be eligible for a discretionary bonus (if determined by Optiver) and Optiver’s benefits package with the benefits listed above.

Base Salary Range

$100,000—$150,000 USD

Average salary estimate

$125000 / YEARLY (est.)

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$100000K

$150000K

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What You Should Know About Office & Facilities Manager, Optiver

As the Office & Facilities Manager at Optiver’s vibrant New York office, you’ll play a crucial role in shaping a welcoming and efficient workplace for our talented team members, candidates, and guests. Your day-to-day will involve collaborating with our dynamic Office Operations team to enhance the overall employee experience. You’ll take charge of various office operations initiatives including facilities management, remodeling projects, and vendor management. By closely coordinating with various teams, you'll ensure that our office spaces meet the highest standards of quality and safety. Your abilities to partner with the US Senior Facilities Manager for strategic direction will help streamline processes and policies, making a significant impact on business outcomes. You'll oversee budgets, track our performance metrics, and explore innovative solutions for our facilities. This position offers an opportunity to work alongside a diverse group of skilled professionals from over 20 different countries, truly embodying our commitment to collaboration and excellence. You’ll revel in a supportive atmosphere where curiosity and creativity drive problem-solving, while also enjoying an extensive array of benefits including 25 paid vacation days, 401(k) matching, and a rich selection of office perks. If you have a background in office and facilities management, a flair for vendor relations, and an eye for detail in enhancing workplace experiences, this is your chance to step up and make your mark at Optiver!

Frequently Asked Questions (FAQs) for Office & Facilities Manager Role at Optiver

What are the key responsibilities of an Office & Facilities Manager at Optiver?

The Office & Facilities Manager at Optiver holds pivotal responsibilities, including overseeing office operations initiatives, managing vendor relationships, and ensuring high standards of workplace safety and functionality. They work collaboratively across teams to enhance employee experiences and support efficient office layouts while adhering to budgets and performance metrics.