Fellowship Programs Coordinator
Department
BSD ACC - Educational Programs
About the Department
The primary missions of the Department of Anesthesia & Critical Care are to 'Heal, Teach, Discover, Lead.' These principles reflect our dedication to delivering outstanding, compassionate patient care; educating our peers and the next generation of physicians and scientists; leading in scholarship, discovery, and innovation; and fostering excellence in all our collaborators. Our exceptional team is the cornerstone of these missions.
The University of Chicago's Anesthesia Residency program is designed to offer a premier training experience. Our residents benefit from the combination of our distinguished faculty, rich research history, world-class facilities, and active community. They encounter a diverse array of challenging cases while learning to provide care to our diverse, at-risk, and underserved Chicago patient population. With mentorship from internationally renowned faculty, highly-skilled surgeons, and outstanding co-residents, our residents graduate well-prepared to make their mark in the field.
Our educational programs comprise approximately 20 PGY-1, 20 CA-1, 20 CA-2, 20 CA-3 residents, and five fellowship programs that each host between 1 to 4 fellows per subspecialty. We take immense pride in our dynamic medical education program and continuously strive to enhance the training and experiences we provide to our trainees.
Job Summary
Responsibilities
Work with the Medical Education Manager to direct complex schedule development, ensuring consistency with specifications for each fellowship track and considerations of prerequisites for rotations and on-call coverage, section preferences on timing, constraints on sequence, number of fellows on a rotation, etc.
Determines special needs within fellowship tracks and assures that department, education and regulatory criteria are met.
Prepare statistical material needed to meet accreditation and evaluation requirements of the program.
Manage recruitment-related expenditures: advertising, print materials.
Monitor and maintain current awareness of individual fellowship curriculum and activities. Ensure appropriate documentation of training experience for compliance requirements for program accreditation.
Assist with accreditation reviews including documentation and faculty participation.
Direct yearly recruitment activities for multiple tracks within the fellowship program.
Direct the faculty selection committee, in conjunction with the Program Director. Uphold and monitor faculty commitment to recruiting. Organize and supervise their review of applicants. Uses national and professional society data to evaluate recruitment activities with a constant eye toward improvement.
Work closely with Medical Education Manager to manage conferences and special events, training sessions, and workshops.
Working closely with Medical Education Manager requirements of the clinical and academic training programs, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, and medical education, match process, orientation and employee relations.Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Records and manages payment process related to additional shifts and associated payments.
Partners with faculty, academic affairs and other leadership to attract and retain learners and provide an exceptional experience.
Facilitate the use of learning management systems and other educational technologies.
Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Education:
Bachelor's degree.
Experience:
Previous experience within an Academic Medical Center environment.
Preferred Competencies
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Ability to handle public contacts with courtesy, clarity, and diplomacy.
Ability to handle sensitive and confidential situations and information with absolute discretion.
Excellent problem-solving skills.
Ability to follow an issue through to resolution.
Considerable skill in working both independently and as a team member.
Proficiency with word processing applications and spreadsheets and databases.
High attention to detail and the ability to perform multiple tasks, and excellent organizational skills.
Independence in decision making and judgment, ability to work with minimal supervision and function both as a team member and be involved in program problem solving.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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The University of Chicago is excited to announce an opening for the Fellowship Programs Coordinator position in Chicago, IL. As the Fellowship Programs Coordinator, you'll play a crucial role in the operational and financial management of our esteemed fellowship training programs. In collaboration with the Medical Education Manager, you’ll dive into a variety of responsibilities such as developing complex schedules that align with fellowship specifications, assessing needs within tracks, and ensuring all accreditation criteria are met. You'll coordinate recruitment activities, manage budget expenditures, and maintain a seamless workflow within our educational framework. Your responsibilities also include fostering strong relationships with faculty and trainees and ensuring compliance with all regulatory standards. This role demands a keen eye for detail and the ability to juggle various tasks, all while promoting an outstanding experience for fellows. If you’re passionate about medical education and eager to support a diverse group of trainees, you’ll find a rewarding career path here. Join a dedicated team that values innovation, compassion, and excellence, and be part of a vibrant culture that has been evolving since 1928, making a genuine impact on patient care and physician education in Chicago.
It may have received its official dedication on Halloween, but The University of Chicago Medical Center (UCMC) works hard to make visiting the hospital a little less spooky. UCMC is a complex of facilities located on The University of Chicago camp...
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