Accounts Payable Specialist

As an Accounts Payable Specialist at Virta Health, your primary responsibilities will include processing a high volume of invoices, ensuring timely payment while adhering to vendor payment terms, managing employee expense reimbursements, and maintaining comprehensive and organized financial records. You’ll also handle credit card transactions and support month-end close processes, maintaining exceptional communication standards with both internal teams and external vendors.

To apply for the Accounts Payable Specialist position at Virta Health, candidates should possess a minimum of 4+ years of accounts payable experience, proficiency in Microsoft Excel and Google Suite, strong attention to detail, and excellent communication skills. While a bachelor's degree in accounting or finance is a plus, the emphasis is on practical experience and a positive, proactive attitude towards work.

An Accounts Payable Specialist at Virta Health should be familiar with accounting systems such as NetSuite and Airbase. Proficiency in Microsoft Excel and Google Suite is essential, as you'll be working with spreadsheets and documentation regularly. Familiarity with 1099 forms and associated processes will also be crucial to this role.

The Accounts Payable process at Virta Health plays a critical role in the financial health of the organization, ensuring that vendors and partners are paid timely, which directly impacts our ability to provide excellent care to those fighting diabetes. By maintaining efficient financial operations, the Accounts Payable Specialist helps facilitate resource allocation, allowing Virta to focus on its mission to reverse the type 2 diabetes epidemic and support our patients effectively.

At Virta Health, the culture emphasizes values-driven engagement where people come first. As an Accounts Payable Specialist, you'll find a collaborative environment that values initiative, transparency, and empowerment. The team promotes positive impact over busywork and encourages open communication and trust, creating an ideal workspace to excel and contribute to meaningful change.

To successfully prioritize multiple tasks in an Accounts Payable role, I start by assessing the urgency and impact of each task. I use tools like to-do lists or project management software to organize tasks and deadlines, which helps ensure that critical payments are processed on time. Open communication with team members allows me to adjust priorities as needed based on changing circumstances.

In my previous roles, I've handled the full cycle of invoice processing, from receipt to payment. This includes verifying invoice accuracy, coding transactions appropriately, entering them into the accounting system, and ensuring that payments are authorized in a timely manner. My attention to detail ensures that any discrepancies are addressed quickly, maintaining the integrity of our financial records.

I am diligent about following company policies when processing expenses. This involves reviewing the employee expense reimbursements against the company's Travel & Expense Policy, ensuring all required documentation is complete and matches the claims. I remind team members about policy requirements during submission to reduce errors and rework, fostering a compliant environment.

When I encounter discrepancies in invoices or expense reports, I take a systematic approach. First, I review each line item and documentation closely to identify any errors. I then communicate directly with the vendor or employee to clarify the issue, and I ensure that any adjustments are documented and properly reprocessed to maintain accuracy in our financial records.

I have extensive experience using accounting software like NetSuite and QuickBooks. I find features such as automated invoice processing, built-in reporting tools, and the ability to track vendor performance extremely beneficial. These tools enhance accuracy, streamline workflows, and provide valuable insights into our finances, allowing for better decision-making.

To maintain effective communication with internal teams, I establish clear protocols for inquiries about invoices and payments. I ensure that I am approachable and responsive; I provide regular updates and communicate any changes transparently. By building relationships with colleagues, I make sure they feel comfortable reaching out for assistance, ensuring smooth collaboration on financial matters.

I adopt a systematic approach to organizing financial records. I categorize documents by type and date, using digital folders for easy access. I also utilize tagging systems or accounting software features that allow for efficient searching and retrieval of information. Regular audits and reviews of records are part of my process to ensure that everything is accurate and up to date.

Attention to detail is critical in an Accounts Payable Specialist role because even a small error in invoice processing can lead to significant financial discrepancies or payment delays. By being meticulous, I can prevent issues that could affect vendor relationships and the organization's cash flow. It also helps to maintain the integrity of financial records, which is essential for accurate reporting.

When implementing new processes in the Accounts Payable department, I would first assess the current workflows to identify pain points. I would gather input from team members and stakeholders to understand their needs. Once I have a clear plan, I would pilot the new processes, gather feedback, and refine them as needed before full implementation, ensuring everyone is trained and clear on the changes.

In my previous role, I realized that invoice processing was taking too long due to manual entry. I proposed implementing an automated solution that scanned invoices and inputted data directly into the accounting system. After implementation, we reduced processing time by 30%, which allowed us to focus more on strategic financial activities instead of manual tasks.