Assistant Director, Faculty Support

Department

Booth Faculty Services: Faculty Specialists 1

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director leads two team members who manage workshops, seminars, recruiting activities, and provide general faculty support. The Assistant Director is responsible for all logistics related to the Behavioral Economics Workshop. The Assistant Director also works closely with a diverse group of 4-5 faculty to further the faculty mission of teaching and research. The Assistant Director must understand and anticipate faculty needs, understand faculty culture, and deliver effective solutions to individual faculty, research assistants, and other members of the community. Must participate in professional meetings to discuss research and academic goals and implementation strategies. Strong analytical and administrative skills are used to maintain relations with faculty, and are a high priority in supporting and collaborating with faculty, faculty support staff, PhD students, and University visitors. High levels of initiative, creativity, and enthusiasm are keys to success.

Responsibilities

• Leads the activities of the Event Managers. Hires, onboards, trains, and provides guidance and mentorship to two team members, ensuring they execute workshops, seminars, and recruiting activities seamlessly while providing general support to faculty.
• Maintains knowledge of schedules and logistics for all faculty workshops and provides in-person event coverage as needed.
• Oversees the full logistical lifecycle of the Behavioral Economics Workshop, including liaise with stakeholders and speakers, update website, arrange hotel, book space and catering, oversee on-site delivery, prepare and reconcile budget, etc. Distributes and promotes the calendar of events, providing detailed agendas, dates, times and locations to relevant and potential stakeholders.
• Collaborates with Deans’ Office to create processes and procedures to further the School’s mission of faculty recruiting and hiring.
• Ensures the efficient allocation of resources across events and initiatives, tracking expenditures, and preparing financial reports to support strategic decision-making.
• Represents the department, Booth School, and University well in all internal and external verbal, written and in-person correspondence. Builds relationships with a diverse set of stakeholders and collaborators.
• Provides advanced administrative support to 4-5 faculty for a diverse set of activities including, but not limited to, travel arrangements, scheduling, expense reconciliation and budget tracking, paying invoices, contract management, RA hiring and management, and website updates.
• Furthers the faculty mission of teaching through the creation and preparation of course materials including Canvas (course management) sites, digital course reserves, course materials, handouts, and PowerPoint slides. Oversees and manages teaching assistants on behalf of faculty in a manner consistent with faculty requirements. Responds to students on a wide variety of concerns and course-related questions. Enters grades with delegated authority from faculty members, ensuring FERPA privacy guidelines are met.
• Furthers the faculty research mission by providing technical and administrative support for primary research. This includes pulling data sets and cleaning data; preparing manuscripts and other documents; editing documents for clarity; navigating paper submission process with publishers; conducting literary reviews which require the ability to research similar bodies of work in the marketplace that will serve as a foundation for new research by faculty; and analysis of data using statistical software and/or specialized software.   
• Ensures compliance with relevant Booth, University and other policies and guidelines. 
• May provide assistance to other office staff, such as Deans’ Office during recruiting, and research centers with which the faculty collaborate, to ensure efficiently running organization support to all faculty. Faculty Services leadership will assist in determining some faculty needs and may assign tasks as needed on behalf of faculty and the Faculty Services office.
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
• Researches and analyzes data to create reports and may create other reports for grants and contracts.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.
• Master’s degree.

Experience:

• Previous management experience.

Technical Skills or Knowledge:

• Mastery of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.
• Exposure to content management and learning management, such as Canvas tools.

Preferred Competencies

• Understanding of academia and higher education in a research and teaching environment/culture.
• Give direction and feedback to team members.
• Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions.
• Superior organizational skills and constant attention to detail.
• Professional demeanor, including tact, discretion, and a customer service-oriented approach.
• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with faculty, students, and visitors in a multitude of communication methods, such as in person, email, and phone.
• Outstanding problem-solving and analytical skills. 
• Knowledge of research techniques and methods.
• Proven ability to work independently, proactively, courteously, efficiently, and tactfully, using sound judgment, in a fast-paced environment with diverse populations. 
• Maintain confidentiality of student and faculty information.
• Understand faculty needs and faculty culture, while also being able to deliver effective solutions to individual faculty.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.
• Work occasional evenings and weekends, as needed.

Application Documents

• Resume /CV (required)
• Cover Letter (required)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$57,000.00 - $67,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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