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Recruiting Coordinator (Contract)

Companies that struggle to manage hundreds of millions of dollars in spend because of decades-old software experience slower growth and more roadblocks to innovation. It may sound like an obvious problem, but it’s also a widespread one–and businesses are desperate to solve it.

Our cofounders started Zip in 2020 to address this seemingly intractable problem with a purpose-built procurement platform that provides a simple, consumer-grade user experience. Within just a few short years, Zip created the procurement orchestration category and developed the leading solution in this $50B+ TAM space. Today, leading companies like Instacart, Anthropic, Sephora, Discover, Reddit, and Lyft rely on Zip to manage billions of dollars in spend.

We're a fast-growing team that helped scale category-defining companies like Airbnb, Facebook, Salesforce, Apple, and Google. With a $2.2 billion valuation and $370 million in funding from Y Combinator, BOND, DST Global, and CRV, we’re focused on developing cutting-edge technology, expanding into new global markets, and—above all–driving incredible value for our customers. Join us!

Your Role

We’re looking for a Recruiting Coordinator (Contract) who is excited to own both our interviewer and candidate experiences. As you’re interacting with candidates on a daily basis, you’ll embody Zip’s recruiting experience.

We’re looking for a customer-oriented, detail-oriented, and organized recruiting specialist who is excited to grow in a career in recruiting. You’ll have an opportunity to build processes from the ground up while having the opportunity to lead candidate experience projects. If you love building relationships and problem-solving, this is the role for you.

You Will

  • Coordinate a high volume of interviews and maintain recruiting calendars

  • Work closely with a recruiter and hiring manager to design the candidate experience

  • Communicate with both candidates and internal partners to guide them through the interview process

  • Maintain internal systems and tools while looking for ways to improve existing processes

  • Quickly problem-solve last-minute issues that come up while coming up with a longer-term solution

  • Contribute to projects including but not limited to candidate sourcing, reporting, referral program development, candidate surveys, and ad-hoc projects

  • Help plan and run recruiting events

  • Help source and qualify candidates

  • Handle confidential information with integrity and discretion

Qualifications

  • 1+ years of professional experience

  • Strong desire to build a career in recruiting

  • Strong sense of ownership

  • Organized, reliable, and detail-oriented (nothing falls through the cracks!)

  • Ability to connect and effectively communicate with people at all levels

  • Ability to stay calm and execute in a fast-moving environment

  • Customer-oriented while being positive

  • Ability to manage multiple projects at the same time

  • Exceptional communication skills

  • Process-oriented and enjoys continuously improving things

Nice to Haves

  • Experience in a start-up environment

  • Previous sourcing experience

  • Previous experience working with sales teams

We're looking to hire Zipsters and that means hiring people who take ownership, communicate openly, have an underdog mindset, and are excited to increase the pace of innovation for every business in the world. We encourage all candidates to apply even if your experience doesn't exactly match up to our job description. We are committed to building a diverse and inclusive workspace where everyone (regardless of age, religion, ethnicity, gender, sexual orientation, and more) feels like they belong. We look forward to hearing from you!

Average salary estimate

$70000 / YEARLY (est.)
min
max
$60000K
$80000K

If an employer mentions a salary or salary range on their job, we display it as an "Employer Estimate". If a job has no salary data, Rise displays an estimate if available.

What You Should Know About Recruiting Coordinator (Contract), Zip

At Zip, we're revolutionizing the way companies handle procurement, and we want you to be part of our journey as a Recruiting Coordinator (Contract) based in vibrant San Francisco. As we tackle the challenges faced by businesses due to outdated software, we need someone like you who is excited to enhance both our interviewer and candidate experiences. You will be the friendly face of our recruiting efforts, managing a high volume of interviews while ensuring that candidates feel welcomed and informed throughout the process. You'll work closely with our recruiters and hiring managers to craft a seamless journey for job seekers, tackling everything from scheduling interviews to maintaining internal systems. If you thrive on building relationships, organizing processes, and problem-solving, this is the role for you. Your passion for recruitment and keen attention to detail will help you execute projects like candidate sourcing, planning recruiting events, and developing our referral programs. With such an exciting growth trajectory, Zip is the perfect place to build your recruiting career. Join our motivated and innovative team and help us continue to create incredible value for our customers. Looking forward to seeing how you can contribute to our rapidly expanding company culture!

Frequently Asked Questions (FAQs) for Recruiting Coordinator (Contract) Role at Zip
What are the key responsibilities of the Recruiting Coordinator (Contract) at Zip?

As a Recruiting Coordinator (Contract) at Zip, you will coordinate a high volume of interviews, manage recruiting calendars, and design an outstanding candidate experience in close collaboration with recruiters and hiring managers. Additionally, you will communicate with candidates and internal partners, maintain internal systems, and contribute to various recruiting projects including candidate sourcing and planning recruiting events.

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What qualifications are required for the Recruiting Coordinator (Contract) position at Zip?

To be considered for the Recruiting Coordinator (Contract) position at Zip, you should have at least 1+ years of professional experience and a strong desire to build a career in recruiting. Essential skills include being organized, detail-oriented, and possessing exceptional communication skills. A positive, customer-oriented approach, the ability to manage multiple projects, and a knack for problem-solving in fast-paced environments are also critical.

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What makes the Recruiting Coordinator role at Zip unique?

The Recruiting Coordinator role at Zip offers the opportunity to shape the candidate experience from the ground up and work in a dynamic startup environment. Unlike typical roles, you'll have the chance to initiate and lead candidate experience projects, allowing you to make a meaningful impact on how we attract and retain talent. Plus, being part of a fast-growing company with a substantial valuation and innovative technology sets this position apart.

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How does Zip support the professional development of a Recruiting Coordinator?

At Zip, we prioritize the growth of our employees, including those in the Recruiting Coordinator position. You will have access to mentorship from experienced recruiters, opportunities to contribute to various projects, and the ability to expand your skills in a supportive environment that values ownership and open communication. We're committed to fostering long-term career development in recruiting.

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How important is company culture in the Recruiting Coordinator role at Zip?

Company culture is incredibly important at Zip, especially for the Recruiting Coordinator role. You will be embodying the Zip experience for candidates, which means promoting our values of ownership, innovation, and inclusiveness. We're all about hiring team members who resonate with our culture, and you'll play a pivotal role in helping us create a diverse and inclusive workplace.

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Common Interview Questions for Recruiting Coordinator (Contract)
What strategies would you implement to improve the candidate experience as a Recruiting Coordinator?

To improve the candidate experience as a Recruiting Coordinator, I would focus on creating a streamlined interview process, ensure timely and clear communication with candidates, and develop feedback mechanisms to gather insights on their experiences. Building rapport during interviews and being proactive in addressing concerns is also key.

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How do you prioritize and manage multiple projects in a fast-paced recruitment environment?

In a fast-paced recruitment environment, I use tools like to-do lists and project management software to prioritize tasks based on deadlines and importance. I establish clear goals for each project and communicate with my team regularly to ensure alignment and support. This method keeps me organized and ensures I stay on top of all responsibilities.

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Can you describe a time when you had to solve a problem quickly during the recruitment process?

One instance was when a candidate canceled an interview at the last minute. I quickly reached out to our pool of potential interviewers to see who was available and managed to reschedule while keeping the candidate updated throughout the process. This not only resolved the immediate issue but also demonstrated our commitment to candidates.

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What role do you think a Recruiting Coordinator plays in building Zip’s employer brand?

As a Recruiting Coordinator, my role in building Zip's employer brand involves showcasing our culture to candidates and ensuring their experience reflects our values. This includes highlighting our commitment to diversity and inclusion throughout the hiring process and providing a friendly, professional atmosphere that encourages candidates to envision themselves as part of our team.

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How would you handle confidential information in your role as a Recruiting Coordinator?

Handling confidential information is crucial for a Recruiting Coordinator. I always adhere to data protection policies, limit access to sensitive information to only those who need it, and ensure that any documentation is secured. This approach ensures I maintain the integrity and trust required in the recruitment process.

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Why do you want to work as a Recruiting Coordinator at Zip?

I am drawn to Zip because of its innovative approach to procurement and its commitment to fostering a positive company culture. I believe my skills and passion for recruitment align perfectly with Zip's mission, and I am excited about the opportunity to contribute to a team dedicated to driving change in the industry.

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What tools or software do you have experience with that would aid you as a Recruiting Coordinator at Zip?

I have experience with various applicant tracking systems (ATS), scheduling tools, and collaboration platforms like Google Workspace and Slack. These tools help streamline the recruitment process, improve communication, and facilitate scheduling, all of which are essential for a successful Recruiting Coordinator.

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How do you stay organized while coordinating numerous interviews?

To stay organized while coordinating numerous interviews, I implement a combination of calendar systems and task management tools. I maintain detailed schedules and set reminders for each interview. I also create templates for communication, which saves time and ensures consistency across interactions with candidates.

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In your opinion, what is the most important quality for a Recruiting Coordinator?

The most important quality for a Recruiting Coordinator is a strong sense of ownership. This mindset allows one to take responsibility for the candidate experience, drive improvements in processes, and effectively communicate with all stakeholders involved in the hiring process. Being organized and detail-oriented is also crucial to navigate the complexity of recruitment.

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How would you manage candidate feedback and make improvements based on that feedback?

To manage candidate feedback, I would establish a structured feedback collection process, such as surveys or follow-up interviews post-process. Analyzing this feedback would identify key themes and areas for improvement, which I would then present to the recruitment team to implement actionable changes that enhance the candidate experience.

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Zip is a leading global financial services company, offering innovative, people-centred products that bring customers and merchants together. On a mission to be the first payment choice everywhere and every day, Zip offers point-of-sale credit and...

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DATE POSTED
March 16, 2025

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