Workplace Experience Coordinator

EvenUp is one of the fastest-growing generative AI startups in history, on a mission to level the playing field for personal injury victims, which range from motor vehicle accidents to child abuse cases. Our products empower law firms to secure faster settlements, higher payouts, and better outcomes for those who need it most.

At EvenUp, we’re not just building a workplace; we’re crafting an environment where creativity, collaboration, and employee well-being thrive. We're seeking a passionate Workplace Experience Coordinator to help us elevate the day-to-day experience of our growing team in our San Francisco office while remotely supporting our Toronto and Los Angeles hubs. If you're a proactive, people-oriented individual who loves bringing energy to a workplace, we want you on our team!

This is a full-time role with the expectation of working 5 days a week from our San Francisco hub.

What you'll do:

• Create Memorable Experiences: Plan and execute on-site events, celebrations, and activities that foster team bonding and company culture.

• Office Operations: Oversee the day-to-day operations of the office space, ensuring it’s always organized, welcoming, and fully stocked.

• Employee Engagement: Be the first point of contact for employees' workplace needs—whether it’s setting up for a meeting or arranging special requests.

• Vendor & Facility Management: Manage relationships with office vendors and contractors, ensuring everything from office supplies to IT equipment is running smoothly.

• Health & Wellness Advocate: Coordinate wellness initiatives, ergonomic assessments, and other employee programs that promote well-being.

• Collaboration & Support: Work closely with People Operations, IT, and leadership to support organizational initiatives and improve employee satisfaction.

• Diversity of Tasks: Manage office moves, assist with space planning, and help improve the physical and cultural environment to support productivity and inclusivity.

What we look for:

• Prior Experience: 4+ years in a workplace experience, office coordination, or similar role.

• Excellent Communication Skills: Strong written and verbal communication skills to collaborate effectively with cross-functional teams.

• Detail-Oriented: You know that the little things matter—whether it’s ensuring the conference rooms are prepped or creating a memorable employee experience.

• Tech-Savvy: Comfortable with modern office tools and software; experience with event platforms and project management tools a plus.

• Problem-Solver: Ability to anticipate needs, troubleshoot, and pivot quickly to solve issues as they arise.

• Positive Attitude: You're an approachable, people-first individual who thrives in fast-paced environments.

Bonus Points:

• Experience working in fast-growing companies or startups.

• Knowledge of space planning or office design.

• Passion for creating a positive and diverse workplace culture.

Notice to Candidates:

EvenUp has been made aware of fraudulent job postings and unaffiliated third parties posing as our recruiting team – please know that we have no affiliation or connection to these situations. We only post open roles on our career page (https://jobs.ashbyhq.com/evenup) or reputable job boards like our official LinkedIn or Indeed pages, and all official EvenUp recruitment emails will come from the domains @evenuplaw.com or @evenup.ai, or no-reply@ashbyhq.com email address. 

If you receive communication from someone you believe is impersonating EvenUp, please report it to us by emailing talent-ops-team@evenuplaw.com. Examples of fraudulent email domains include “careers-evenuplaw.com” and “careers-evenuplaws.com”. 

Benefits & Perks:

Our goal is to empower every team member to contribute to our mission of fostering a more just world, regardless of their role, location, or level of experience. To that end, here is a preview of what we offer:

• Choice of medical, dental, and vision insurance plans for you and your family

• Flexible paid time off

• 10 US observed holidays, and Canadian statutory holidays by province

• A home office stipend

• 401(k) for US-based employees

• Paid parental leave

• Sabbatical program

• A meet-up program to get together in person with colleagues in your area

• Offices in San Francisco, Los Angeles, and Toronto

Please note the above benefits & perks are for full-time employees

About EvenUp:

EvenUp is on a mission to level the playing field in personal injury cases. EvenUp applies machine learning and its AI model known as Piai™ to reduce manual effort and maximize case outcomes across the personal injury value chain. Combining in-house human legal expertise with proprietary AI and software to analyze records. The Claims Intelligence Platform™ provides rich business insights, AI workflow automation, and best-in-class document creation for injury law firms. EvenUp is the trusted partner of personal injury law firms. Backed by top VCs, including Bessemer Venture Partners, Bain Capital Ventures (BCV), SignalFire, NFX, DCM, and more, EvenUp’s customers range from top trial attorneys to America’s largest personal injury firms. EvenUp was founded in late 2019 and is headquartered in San Francisco. Learn more at www.evenuplaw.com.

EvenUp is an equal opportunity employer. We are committed to diversity and inclusion in our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.