Recruiting Coordinator (Contract)

As a Recruiting Coordinator (Contract) at the Wikimedia Foundation, you will handle high-volume interview scheduling, assist with process improvements, and work collaboratively with recruiters. Your duties will include maintaining the schedule of interviews, managing the applicant tracking system, and ensuring a seamless experience for candidates and hiring teams. You'll also be involved in report generation to track data on pipelines and contribute to outreach efforts to expand applicant pools.

Applicants for the Recruiting Coordinator (Contract) position at the Wikimedia Foundation should have a minimum of 2 years experience in recruitment or HR coordination, with a strong emphasis on scheduling. You should be detail-oriented, organized, and able to manage complex calendars across global time zones. Familiarity with tools like Greenhouse and a proactive attitude toward supporting recruiters and candidates is also crucial.

At the Wikimedia Foundation, the work environment for the Recruiting Coordinator (Contract) is fully remote, allowing you to work from anywhere. You will be interacting with colleagues from all over the world, so excellent communication skills across diverse backgrounds are essential. The foundation promotes a culture of inclusivity, fairness, and equity, creating a supportive atmosphere for all team members.

The Wikimedia Foundation values continuous learning and development. As a Recruiting Coordinator (Contract), you will have the opportunity to work on diverse projects, attend recruiting-related events, and stay updated on recruiting best practices. You will also be part of a team that encourages sharing knowledge and experiences to enhance your professional growth.

The anticipated hourly pay for the Recruiting Coordinator (Contract) applicants based in the United States ranges from $29.22 to $44.61. This range is determined based on factors like skills, experience, and living costs in your specific location. For those applying from outside the U.S., the compensation will reflect the market rates relevant to the country of hire.

In my previous role, I coordinated high-volume interviews across multiple time zones. I meticulously managed the recruiters' schedules using Google Calendar, ensuring all parties were aligned on timing and availability.

I prioritize communication and flexibility. When faced with scheduling conflicts, I quickly assess the priorities of the team and the candidates, and then propose alternative times that work for all involved, ensuring a smooth coordination process.

I leverage digital tools and checklists to track candidate details and interview stages meticulously. Regularly updating our applicant tracking system helps ensure that no detail is overlooked during the recruitment process.

I utilize scheduling tools that allow me to view multiple time zones simultaneously. I also set up clear communication with all involved parties and confirm times with each of them ahead of scheduling to avoid confusion.

I have experience using Greenhouse as an applicant tracking system and am proficient with Google Meet for virtual interviews. Additionally, I’m skilled in creating assessment and scheduling tools to streamline the recruitment process.

I actively communicate with candidates throughout the scheduling process, ensuring they receive prompt updates and all the information needed for their interviews. I also make it a point to gather feedback to continuously improve their experience.

In a previous recruitment drive, two key interviews overlapped unexpectedly. I promptly restructured interview times by consulting each participant, which resulted in everyone being accommodated without affecting the overall timeline.

Key qualities include strong organizational skills, proactive communication, attention to detail, and a collaborative spirit. The role demands someone who is adaptable and knowledgeable about recruitment processes to maintain efficiency.

I attend webinars, participate in professional networks, and read industry publications. This helps me stay informed about new trends and best practices in recruiting, which I can then apply in my coordinating work.

I admire the foundation's mission to provide free knowledge to everyone. Joining a nonprofit with such a significant global impact motivates me to contribute my skills in recruitment, helping bring in candidates who align with our values.