Executive Assistant - Finance

As an Executive Assistant - Finance at Atlassian, your main responsibilities will include managing calendars, facilitating effective communication, organizing travel, and preparing necessary materials for meetings. Furthermore, you'll be tasked with fostering relationships with leaders and ensuring seamless collaboration within the team, all while engaging in various ad hoc projects that support the organization’s objectives.

To qualify for the Executive Assistant - Finance role at Atlassian, candidates should have a minimum of seven years of experience supporting senior leaders, particularly in high-growth technology companies. Strong organizational skills, the ability to manage conflicting priorities, and proficiency in managing digital tools and communication platforms are also essential for success in this dynamic position.

Atlassian fosters a flexible work environment where Executive Assistant - Finance employees can work from home or a blend of both. The company emphasizes virtual collaboration, providing necessary digital tools to stay connected and perform at their best, regardless of physical location. This approach helps to support work-life balance while still allowing for impactful contributions to company objectives.

Atlassian encourages continuous learning and professional growth for the Executive Assistant - Finance team through various resources such as training workshops, mentorship programs, and participation in Leadership Ops meetings. These opportunities facilitate skill development, enable networking, and promote best practices within the administrative community.

The work culture for an Executive Assistant - Finance at Atlassian is supportive, collaborative, and innovative. Employees are encouraged to share ideas openly, engage with their peers, and contribute to a community-driven atmosphere. The organization values teamwork, prioritizes well-being, and emphasizes the importance of each member's role in achieving collective success.

In your response, outline specific examples of how you’ve effectively managed aspects like scheduling, communication, and project coordination for high-level executives. Highlight any tools or methodologies you've used and the positive impact of your support on executive productivity.

Discuss your strategy for assessing urgency and importance when determining daily tasks. Provide examples from your past where you successfully navigated conflicting priorities, showcasing your organizational skills and ability to seek clarity when needed.

Share a specific example that illustrates your problem-solving skills. Explain the challenge, actions you took to address it, and the outcomes. This will emphasize your adaptability, tenacity, and supportiveness in the face of challenges.

List the specific tools you have experience with, such as Google Workspace, Microsoft Office, or specialized project management software. Discuss how your proficiency with these tools has contributed to your efficiency and effectiveness in previous roles.

Elaborate on your approach to building and maintaining strong relationships, including regular check-ins, clear communication, and providing timely updates. You might also mention any practices you follow to ensure stakeholder needs are anticipated and met.

Discuss your methodology for preparing for meetings, taking notes, and defining clear action items. Share how you communicate these follow-ups to participants and track their completion, emphasizing your detail-oriented approach.

Address your understanding of confidentiality in an Executive Assistant role and provide examples of how you have maintained discretion with sensitive information in past experiences, reinforcing the trust placed in you by your executives.

Share the details of an event you organized, from conceptualization to execution. Highlight your planning process, collaboration with different teams, and the impact it had on the organization or attendees.

Articulate how this role aligns with your career aspirations. Discuss your ambition to grow within the administrative field, the desire to contribute to larger organizational goals, and your eagerness to evolve with the company.

Talk about your strategies for enhancing communication among team members in various locations, such as scheduling practices, setting clear expectations, and leveraging digital communication tools that facilitate async collaboration.